This update does not affect the OSUWMC OnBase instance or the Office of Advancement OnBase instance.
On Saturday, May 17, 2025, the Office of Technology and Digital Innovation (OTDI) will update the OnBase hardware and services. Enterprise Document Management (EDM) service will be unavailable during the maintenance window from 7 a.m. to 8 p.m.
Check out this news article to learn more about the OnBase user impact.
As we near the end of the 2024/2025 Microsoft Enterprise Agreement year, anyone who wants to purchase a NEW elevated Microsoft license must do so by April 28 to avoid delays in receiving the license. This is because licenses are aligned with the Microsoft Enterprise Agreement year (June 1 – May 31), not with Ohio State’s fiscal year. Our partner, Microsoft Reseller Software House International (SHI), will contact users with existing licenses if a license renewal is required. The university continues to provide Microsoft Office 365 to all university users.
In the continued effort to enhance collaboration and security, The Ohio State University and The Ohio State University Wexner Medical Center are taking steps to enhance Microsoft 365 integrations. University users who collaborate with medical center users will notice this change. Specifically, any Microsoft 365 resources shared by medical center employees with university employees will now require BuckeyePass (Duo) authentication.
The Office of Technology and Digital Innovation (OTDI) is proud to celebrate two of our own - Richard Henricksen and Susan Hatfield - as recipients of The Ohio State University’s 2025 Distinguished Staff Award. This prestigious recognition is the highest honor bestowed upon university staff, celebrating excellence, service, leadership, and embodiment of Ohio State’s Shared Values.
Susan Hatfield, Executive Assistant in the Office of Technology and Digital Innovation (OTDI), has been named a recipient of the 2025 Distinguished Staff Award at The Ohio State University. With nearly three decades of dedicated service to the university, Hatfield is recognized for her exceptional professionalism, leadership, and unwavering commitment to supporting faculty, staff, and senior leadership across the campus.
Richard Henricksen, Senior eLearning Support Analyst in Ohio State University's Office of Technology and Digital Innovation, has been named a recipient of the 2025 Distinguished Staff Award - one of the university’s highest staff honors. This award recognizes Richard’s exceptional service, leadership, and steadfast dedication to advancing teaching and learning through technology.
Data Stewards, security contacts, and administrative system contacts will be receiving an email from Digital Security and Trust – Identity and Access Security Operations with information and instructions on how to verify their area’s users for the coming year for specific Ohio State administrative systems. The system list includes Workday Financials, Human Resources, Medical Center Financials, Workday All Custom Reports, and the Student Information System.
Your attention regarding this mandated annual activity is very important. The email will be sent during the week of Monday, May 5, 2025 , with a requested deadline to confirm area users by Tuesday, June 3, 2025 .
Curious about the latest Microsoft changes and how they’ll impact your work at the university? Join us for April Microsoft Office Hours to learn more about what’s changed so you can stay ahead of the curve and make the most of these updates.
Administrators should advise travelers to exercise caution when working in the Expenses Hub. Upon selecting the “Actions” button for Spend Authorizations, the banner action prompt and other instructional text should be reviewed before selecting “Ok” to confirm the correct business process is initiated.
Spend Authorizations that have been prematurely closed are unable to be restored to “Approved” status and will not allow Expense Reports to be linked to the Spend Authorization. If a Spend Authorization has been closed in error, the Spend Authorization number should be referenced in the memo or comments of the Expense Report and a new Spend Authorization should not be submitted.
This issue has been added to the Enterprise Business Solutions (EBS) gap list for consideration and improvement by Workday. For questions, contact the Travel Office at travel@osu.edu or 614-292-9290.
OTDI Cable Television Services is doing its part to help you keep track of games broadcast simultaneously. Our cable service offers a quad-screen view of March Madness programming on our cable TV and IPTV feeds. The channels typically include:
