Over the past five months, the IT leadership team, led by Chief Information Officer Cindy Leavitt, has met with students, faculty, staff and stakeholders to better understand how our organization can evolve to effectively support the university's strategic goals moving forward. As part of the change, we will be transitioning from OCIO, ODEE and Enterprise Security to a new unified organization – the Office of Technology and Digital Innovation .
Over the winter break, updates were made to Carmen Canvas , Mediasite and Zoom to make sure these tools were ready for a new semester at Ohio State. You may notice preferred last names across Carmen, the removal of Box integrations, a new look and feel for MyMediasite and an easy way to import your Zoom cloud recordings into Mediasite .
On Sunday, January 2, 2022, we will transition the core database and query engine for the Reporting and Analytics Environment (RAE) to a new type of Amazon Redshift server cluster . The new cluster will enable us to expand our data store to as much as 64 Terabytes of data, while providing the same or better query performance and enabling operational cost savings.
This change will be transparent to any analyst or system that utilizes the RAE. No changes in connectivity settings are needed. Server endpoints, usernames, passwords, and other information that you use to connect to the RAE will not change. There will be no downtime for users. Our system administrators will validate the updates on Sunday and all operations will return to normal on Monday, January 3, 2022.
The Affordable Learning Exchange (ALX) has awarded grants to 21 instructors for 2022. This new cohort is planning to use those funds to support affordability and racial justice projects for courses at Columbus, Lima and Newark campuses. These projects cover a wide range of disciplines—from math to music, art and design to architecture, sociology to psychology. The hard work of these instructors over the next year will result in over $80,000 in direct savings to students!
On Dec. 20, the Office of the Chief Information Officer (OCIO) will disable unapproved Microsoft Teams add-ins until they have been through a required legal and risk assessment. The list of apps being removed includes Calendar BOT, Evernote, Freehand, ProjectWise, and RememberThis. Note: The apps may still be accessible directly, just not from within MS Teams.
A core set of administrative systems are the backbone of how we manage transactions at Ohio State. Thousands of transactions are processed every day, from buying supplies to hiring employees, from processing payroll and ensuring that our hospital supply chain is uninterrupted to registering for...
On Monday, Dec. 3, we will make updates to retention times for Microsoft Teams individual and group (channel) chats to align them with university retention policy and compliance. There is no expiration time on a Team or the data (files) contained within a Team; this will not change.
As shared in October , progress continues on the retirement of the legacy reporting systems tied to PeopleSoft HR and Finance, and will be complete at the end of calendar year 2021. In preparation for the shutdown, multiple activities have been completed or are ongoing to ensure that business and data analysts will have access to legacy data as needed.
Activity highlights include:
- Access for legacy reporting systems (BuckIQ and eReports) will be disabled for all users at 5 p.m. on December 17, 2021 .
- Access for PeopleSoft systems/databases (FIN, eMaterials, Payroll, HCM, eRequest, and eLeave) will be disabled for all users at 5 p.m. on December 31, 2021 .
- All systems will officially be retired after December 31, 2021 . However, we will extend access to the legacy systems for a few users, so that those individuals can complete pending work and respond to urgent or critical legacy data requests before January 21, 2022.
- Access for those final, few users will be removed at 5 p.m. on January 21, 2022 , at which point we will begin the decommissioning process.
- Systems will be completely decommissioned on January 31, 2022 .
See the full post for additional activity highlights and details.
Ohio State experienced record growth in distance education during the COVID-19 pandemic, with 19,095 students exclusively enrolled in distance education in fall 2020, up from 2,790 students in fall 2019 and 2,335 in fall 2018.