The Office of Technology and Digital Innovation (OTDI) will be hosting its next Informational Microsoft Office Hours on Tuesday, Oct. 22 from 2-3 p.m. There is no cost to attend this session, but you must register to attend . This session is designed for faculty and staff within the university; instruction provided does not apply to staff using the medical center version of Office 365.
Sources and Uses – Variance Analysis Upcoming Changes
Based on user feedback, the "Sources and Uses – Variance Analysis" report is being updated to provide a streamlined solution for viewing Actuals and Encumbrance columns side by side. Encumbrance and Pre-Encumbrance columns will be added alongside the existing Actuals and Plan columns. This will allow users to compare actuals and outstanding encumbrances to plan estimates in a seamless way. Additionally, new dynamic column headings will be added to the report to provide greater clarity to the selections made at report runtime that drive the values in the Plan and Forecast columns.
These changes are scheduled to be moved to production during the week of Monday, October 7 . A summary of these changes is listed in the full post. Questions or concerns with these updates can be sent to ctl-businessprocesses@osu.edu .
Effective Tuesday, October 1, 2024 , the Travel Policy will be updated to reflect guidance for childcare costs and travel costs for children as outlined in the Code of Federal Regulations. Changes are listed below.
Adding definitions for child, conference, and research Permits travel costs for children when a university employee is traveling for research with a trip duration of 6 months or more Permits childcare costs above and beyond normal childcare costs when traveling to a conference that lasts 5 consecutive days or greater Provides additional requirements for the approval and submission of these expenses
The Travel Office FAQs will be updated on Tuesday, October 1 .
CarmenCanvas has just recieved an update which enables Rich Content Editor (RCE) features when commenting on assignment submissions, such as in SpeedGrader. Instructors can now edit drafts. These features include:
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Amid the hustle and bustle of a new academic year, it's easy to neglect basic cybersecurity measures. But with increasingly frequent reports of cyberattacks and data breaches, following basic steps to protect yourself and Ohio State’s data is crucial. This article provides strategies on avoiding phishing scams, enhancing your account security with BuckeyePass, and responsibly using AI tools to help you stay cyber secure.
In June we announced that Ohio State is making changes to storage allowances for email, OneDrive, and Teams. This is partly because Microsoft has made changes in pricing for education licensing, requiring us to make changes to ensure the university is fiscally responsible in managing these services. Automatic email account forwarding policies are also changing, resulting from both Microsoft changes and from growing problems caused by new security measures enacted by outside email vendors (such as Gmail, Yahoo!, etc.) that are increasingly causing inconsistent delivery.
During summer 2024, the Office of Technology and Digital Innovation (OTDI) Learning and Collaborative Environments team completed renovations in 11 centrally scheduled classrooms in McPherson Chemical Laboratory in partnership with the Classroom Readiness Committee.
The Controller's Office recommends that units do a periodic review for worktags that are no longer being used and submit inactivation requests through an FDM Request in Workday. Prior to submitting worktag inactivation requests, please ensure that the Inactivation Checklist has been completed and the balances are clear.
Note that the checklist was recently updated to differentiate reports that should be run for FOD projects beginning with PJOSU. Contact CTL-FDMRequests@osu.edu with any questions.
Below are details about recent and upcoming report changes.
Find Journals – OSU
The "Find Journals – OSU" report has been enhanced with two additional fields in the output of the report. The field names are "Cost Center" and "Worktags."
Report Retirement Reminder
The reports "Find Accounting Adjustments" and "Find Accounting Adjustment Lines for Organizations" will be retired on Friday, September 27 . The recommended replacement for these reports is "Accounting Adjustment Status - OSU."
During the week of September 9 , Ohio State will start utilizing the auto-close functionality provided by Workday for university purchase orders for goods. When a university purchase order for goods meets the criteria listed below, they will automatically close.
- Fully received: where all quantities ordered have been marked received in Workday
- Fully invoiced and paid: when all the quantities ordered have been invoiced and payments have all been issued to the vendors
This will only apply to purchase orders where these criteria are met after September 9. If your purchase order has already been receipted and fully invoiced/paid prior to September 9, they will have to be sent to the Service Center through the current closure process.
Please pay special attention when building/approving requisitions for goods lines to ensure that the quotes match the requisition. Contact the Service Center if you have questions on how to build requisitions.
