Important Year-end Processing Information and Procurement Obligations Roll-forward on June 30

As previously communicated, to avoid potential accounting issues, please do not approve any requisitions, supplier invoices, purchase orders, change orders, or expense reports after noon on Friday, June 30, 2023. It is highly recommended to have everything approved on Thursday, June 29, 2023. These activities may resume on July 1. To ensure that POs are included in the 6/30 roll-forward, change orders not processed by close of business on June 29, 2023 will be cancelled by Ohio State Purchasing.

Starting at noon on Friday, June 30, 2023, the Controller’s Office will start a “roll-forward” process, which will run until the process is complete. System slowness may be experienced during this time. This process will automatically update the budget date to July 1, 2023, on all requisitions, purchase orders and supplier contracts with open obligations created before July 1, 2023. Obligations based on the remaining balance, not yet invoiced, will be moved to FY 2024. Invoices matched to these POs and supplier contracts following the “roll-forward” will carry a July 1, 2023 budget date. 

Please refer to the Unit Year End Checklist for other important year end timeline information and tasks that need to be performed. Please continue efforts to close out as many old items as possible to help with the roll-forward process.