Tagged: NewsLink

Effective November 3, a new Travel Suspension Approver role will be added to the Workday Spend Authorization business process for international travel involving destinations subject to the university's travel suspension. Learn what this change means for travelers and approvers.

Effective November 1, 2026, important updates to Ohio State's vehicle rental program are now in effect, including changes affecting drivers ages 18-20 and updated rental vehicle contract rates.

In observance of the Thanksgiving Holiday, there will be no check run on Thursday, November 26, 2026. The last check run for November will occur on Thursday, November 19, 2026. All approvals will need to be completed prior to 10 a.m. on November 19. Check pick-up will be from 1-4 p.m. on the Thursday, November 19 at the PRSM location. All approvals processed after the November 19 deadline, will be included in the December 3 check run.

Beginning October 30, a new Miscellaneous Payment Request category, "Awards & Grants – Non-Student," will be available in Workday. This category should be used for payments to individuals who are not university employees when the payment represents an award or grant that is unrelated to academic performance. See the full post for examples of use.

Discover tools that can make your work easier. Facilities Information and Technology Services (FITS) is offering six free virtual training sessions this fall covering university space data, GIS maps, 3D building models, archived projects and more. Whether you’re a beginner or experienced user, choose the sessions that fit your needs and gain practical knowledge you can put to work right away. Sessions start on Tuesday, October 6. For the complete schedule and more details, see the FITS news post (link in the full article).

The alcohol limit in the expenditures policy was changed from $25 to $40 per person (excluding tax and tip) effective July 1, 2026. This was updated along with the new Alcohol Service Pre-Approval Request in Workday. See the full post for links to the policy and additional details.

On Friday, October 9, several Payroll Accounting reports received prompt updates. These enhancements were designed to streamline worktag and cost center hierarchy filtering, improve reporting consistency, and support future adoption within report groups. Read more for details, including impacts to users with saved report filters.

As of October 14, two new mileage reimbursement options are available in Workday. They support both point-to-point travel and recurring business driving activities, making it easier to estimate, submit, review, and process mileage expenses.

As part of leveraging AI-powered capabilities within Workday where it can enhance the user experience and support operational efficiency, a new enhancement is now available to help streamline the Change Job process. Workday will now display optional recommended values for certain fields when a Change Job transaction is initiated or during a review step. This enhancement impacts users who can initiate a Data Change or Change Job transaction through the NJR process or from a Job Requisition. See the full post for more details.

The "Payroll Funding - Costing Allocations for Filled Positions - Expired or Missing" report has been enhanced to improve the accuracy of costing information and provide clearer visibility into missing or expired costing allocations, including expired, ended, or closed grants. Read more for details, including impacts to users with saved report filters.