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Please note that the equity roll-forward of FY26 beginning equity balances will not occur until after second close, which is at 5 p.m. on the evening of July 18, 2025. As a result, reporting will not display beginning balances until the equity roll-forward process is complete.

Initial FY26 payroll commitments are scheduled to be run on June 21, 2025. Please be aware that due to system limitations, FY25 payroll commitments will not zero out until an integration with a journal source of "Payroll Encumbrance Accrual Reversal" runs (tentatively scheduled for July 7, 2025). Correcting entries for any over liquidations will also post on July 7, 2025. See full post for more details.

To prepare for the end of the fiscal year, it is critical to review costing allocations to ensure they are accurate and up to date. The Payroll Funding reports can be used to review and identify when costing allocation updates need to be made. Due to the new date validations added for payroll accounting adjustments (PAAs) in May 2025, you will not be able to correct payroll funding with a PAA after the fact in the new fiscal year (after July 22, 2025) if the PAA does not involve an OSP grant. See the full post for the recommended costing deadlines for June FY25 along with additional details.

The "Forecast Plan Name" default prompt value has been updated to reflect the FY25 Summer Forecast being loaded on the reports listed in the full post.

The report "UNIV Remaining Encumbrances - Requisitions, POs, Spend Authorizations, Supplier Contracts" has two new date prompts. One prompt allows users to enter a Requisition Request Date On or Before. This is to allow users to isolate only requisitions that are intended for this fiscal year. A second prompt has been added for "PO Document Date On or Before." This is also to aid in delineating current fiscal year purchase orders from FY26 purchase orders.

In November 2024, Ohio State business sponsors collaborated with Institutional Research and Planning (IRP) to design and launch a Workday survey. The survey’s purpose was to collect faculty and staff opinions and perceptions about Workday and the available resources that support it. The survey’s end goal was to obtain results that can be used to improve Workday change management processes and communications.

UniPrint has been added as an option under “Connect to Supplier Website” in Buckeye Buy. This exciting change will allow customers to start and finish their online printing standard orders directly in Workday without having to jump between two different websites to purchase products. Please contact the UniPrint customer service team (uniprintcustserv@osu.edu) with questions. See the full post for more details.

An integration issue has been identified associated with the Supplier Discount integration where the full discount amount was not reclassed from the 17005 Discounts Earned Suspense ledger account to an expense account that earned the discount. The integration has been corrected moving forward and a clean-up of the variance for all the prior affected years will post into FY25 by the second close. This only affected supplier invoices that had freight and other charges at the header level.

The detailed FY26 period close and department fiscal payroll processing calendar has been published and is now available on the Controller's website. Link in full post.

To assist with the year-end procurement roll-forward process, the Controller’s Office will be analyzing and closing out old internal and external Purchase Orders (PO) which meet the following parameters: POs that are over two years old which have not been invoiced in the previous year (excluding POs for multiyear service contracts that are only billed annually, those related to construction projects beginning with "PJOSU," OAKS type POs, and those that are FD520 grant related). See full post for timing and other details.