To assist with the year-end procurement roll-forward process, the Controller’s Office will be analyzing and closing out old internal and external Purchase Orders (PO) which meet the parameters listed below.
- POs that are over two years old which have not been invoiced in the previous year (excluding POs for multiyear service contracts that are only billed annually, those related to construction projects beginning with “PJOSU,” OAKS type POs, and those that are FD520 grant related).
Due to the academic winter recess, this will occur in the first two weeks of January 2026. As a reminder, this process occurs twice per year (moved to January due to winter recess, and the first week of June).
To see what POs will be closed as part of this process, run the "Find Purchase Order Details - OSU” report, and filter using the above parameters and the “last invoice date" column.
Once POs are mass closed, if there is a true need or if you believe something was closed in error, it can be reopened by the service center if the transaction is within the same fiscal year. While this is a semi-annual cleanup effort, units are still required to work with service centers to close POs on a regular basis once it is apparent the PO will no longer be used.