Working with Files and Data

Backing Up Files

The OCIO uses CrashPlan to back up and protect files on your device in case of a disaster. CrashPlan is available to download for all MITS partners.

View instructions on how to install and use CrashPlan

How to Install CrashPlan Video Tutorial

 

Storing and Sharing

Where should I store my files?

Where should I store my files? For students, departmental data containing regulatory data (e.g. PHI, CUI or ITAR) should be stored in Department File Share. Departmental data that does not contain regulatory data should be stored in OneDrive or Teams. Non-departmental data should be stored in OneDrive. For faculty and staff, research data should be stored in Research File Share. Non-research data that does not need to be shared with others should be stored in OneDrive. Non-research data that needs to be shared with others and that contains regulatory data should be stored in Department File Share. Non-research data that needs to be shared with others but does not contain regulatory data should be stored in OneDrive or Teams. Certain types of regulated data are not approved for these S4 storage options. Learn about the Institutional Data Policy and data security classifications at cybersecurity.osu.edu/IDP. For assistance, call the IT Service Desk at 614-688-4357 (HELP).

We recommend using OneDrive for personal file storage and Teams for file collaboration with others in your department, across the university, or outside of the university. Both are part of the overall Microsoft 365 product suite you have access to as a university employee. 

The Administrative Resource Center has a large number of job aids and training materials for OneDrive, Teams, and other Microsoft 365 tools. If you have questions about the best tool to use for your needs, contact the IT Service Desk for assistance. 

The OCIO does not recommend storing files on your hard drive. 

 

File Share Requests

You are provided access to a basic file share (K: drive) for collaboration with other OCIO supported areas. Use cases for this file share are typically very specific.

View instructions on how to request a file share