Tagged: Workday

Join the BuckeyeBuy team for an open office hour session where university staff can drop in to ask questions and receive guidance on BuckeyeBuy processes and supplier catalogs.

Join Accounts Payable and Supplier Maintenance for an open office hours session where university staff can drop in to ask questions and receive guidance on Accounts Payable and Supplier Maintenance processes.

Two new "Cash on Hand" training modules are now available! “Requesting and Managing Cash on Hand” introduces requesting, managing, and safeguarding petty cash, change funds, and human subject advances. “Cash on Hand Accounting” is designed for fiscal staff and covers the accounting, reconciliation, and financial management processes associated with cash on hand. Together, these courses help ensure compliance and effective stewardship of university funds. See the full post for links.

The downloadable Unit Monthly Reconciliation Checklist has been updated to include additional guidance on the use of artificial intelligence (AI) in financial reconciliation. When using artificial intelligence tools with OSU data, users must only use tools approved by the Office of Technology and Digital Innovation (OTDI). See the Approved AI Tools page for more information. In addition, users must exercise appropriate caution and independently verify all outputs, including confirming that reconciled amounts agree to the Trial Balance within Workday. Read more for full details and resource links.

Effective November 3, a new Travel Suspension Approver role will be added to the Workday Spend Authorization business process for international travel involving destinations subject to the university's travel suspension. Learn what this change means for travelers and approvers.

Effective November 1, 2026, important updates to Ohio State's vehicle rental program are now in effect, including changes affecting drivers ages 18-20 and updated rental vehicle contract rates.

In observance of the Thanksgiving Holiday, there will be no check run on Thursday, November 26, 2026. The last check run for November will occur on Thursday, November 19, 2026. All approvals will need to be completed prior to 10 a.m. on November 19. Check pick-up will be from 1-4 p.m. on the Thursday, November 19 at the PRSM location. All approvals processed after the November 19 deadline, will be included in the December 3 check run.

Beginning October 30, a new Miscellaneous Payment Request category, "Awards & Grants – Non-Student," will be available in Workday. This category should be used for payments to individuals who are not university employees when the payment represents an award or grant that is unrelated to academic performance. See the full post for examples of use.

The alcohol limit in the expenditures policy was changed from $25 to $40 per person (excluding tax and tip) effective July 1, 2026. This was updated along with the new Alcohol Service Pre-Approval Request in Workday. See the full post for links to the policy and additional details.

On Friday, October 9, several Payroll Accounting reports received prompt updates. These enhancements were designed to streamline worktag and cost center hierarchy filtering, improve reporting consistency, and support future adoption within report groups. Read more for details, including impacts to users with saved report filters.