Tagged: Workday

The Controller’s Office has updated spend and revenue category definitions for FY27 to support more consistent category usage across the university. These enhancements will improve data quality for reporting, analytics, and compliance while also providing greater visibility into downstream impacts, including asset registration and 1099/1042-S tax reporting. Learn more about the changes and how they may affect your work.

Beginning November 1, 2026, important changes will take effect regarding rental vehicle insurance coverage for drivers aged 18-20 traveling on university business. Units and travelers are encouraged to adopt these requirements as soon as possible in advance of the effective date to avoid disruptions and ensure compliance.

The Find Supplier Invoice Request (SIR) Summary - OSU report has been enhanced to include additional fields from the Bid Waiver Data form. Users can now view the following information directly on the report output: Contract Number, Waiver Type, Waiver Category Code (for Central Purchasing use only), and Justification.

As of Tuesday, July 21, 2026, the Health System is required to use the cost center or funds transfer journal sources to post lines to the University company. Previously, Central Accounting approved these entries. This change ensures transactions appropriately route to the impacted University Cost Center Manager for approval and ensures any funds transfers are properly balanced. important notes and details are listed in the full post.

The detailed FY27 period close and department fiscal payroll processing calendar has been published and is now available on the Controller's website. See full post for the website link. There are several key changes to be aware of beginning with the July FY27 monthly close. Be sure to review the full post and the Controller's website for more details. It is important to note that activity must be submitted and fully approved by the deadlines specified in the close calendar to post to the month being closed.

Effective July 1, 2026, the mileage reimbursement rate will increase from 72.5 cents per mile to 76 cents per mile for all business miles driven from July 1, 2026, through December 31, 2026. Units and service centers may need to update tasks currently in Draft or In Progress status that were created before the July 23 system update where mileage was incurred for travel after July 1 to reflect the new mileage reimbursement rate. Contact the Travel Office with questions at travel@osu.edu or 614-292-9290.

The Travel Office is updating its review process for travel-related cash advance requests to encourage more efficient and accountable use of university funds. Under the new process, cash advance requests will receive additional review, with PCard use prioritized whenever possible. For most routine business travel, expenses such as lodging and transportation can be covered with a PCard, and travelers with one-time needs may request a temporary GET PCard. While cash advances will remain available for unique business circumstances, unit leaders are encouraged to promote early travel planning and evaluate payment options in advance.

The Ohio Department of Taxation has announced a Back-to-School Sales Tax Holiday from 12:00 a.m. Friday, August 7, through 11:59 p.m. Sunday, August 9, 2026. Qualifying items that may be purchased tax-free include: clothing priced at $75 or less per item, school supplies priced at $20 or less per item, and school instructional materials priced at $20 or less per item. See the full post for more details.

New catalogs for elevator maintenance and repair and electrical services are in Buckeye Buy. The contract book pages Elevator Maintenance and Repair Services and Electrical Services include supplier contact information and details on the campuses and/or facilities that each supplier services. See the full post for links to the contract book pages.

Second close for June FY26 will occur at 4 p.m. on Monday, July 20. All journals in "created" or "in progress" status for June will be canceled at that time. To avoid Workday performance issues and ensure we can successfully close the evening of July 20, please do not wait until the afternoon of July 20 to submit EIB journals. If you notice performance issues, please do not attempt to submit the EIB again. In addition, if the journal is not that many lines, please use the Workday user interface to complete the journal instead of an EIB.