Tagged: Workday

Have questions about Workday financial reports? Starting Wednesday, November 19, join quarterly office hours hosted by the Controller’s Office to receive updates, ask questions, and share feedback directly with the reporting team. The Office Hours will be open to all consumers of financial reports and will initially be held on a quarterly basis.

The "OSU - Find Assets" report prompts will be updated to include a new "Grant Hierarchies" prompt as well as a "Worktags" prompt. The "Cost Center," "Grant," and "Project" prompts will be removed as the new "Worktags" field allows users to search for those three types of worktags, as well as all others. Additionally, to allow users more flexibility in prompting, the "Cost Center" prompt on the report group "Financial Transactions Awaiting Action" will be replaced with a "Worktags" prompt. See the full post for more details and a list of affected reports.

On Friday, October 23 a new custom validation was put in place to restrict the usage of OSP Grants on cash sales. For refunds or repayments of grant expenditures, please contact ERIK Grants Accounting (ospgrantsaccounting@osu.edu) for guidance.

Due to the Academic Winter Recess (December 26 - January 1), several updates have been made to the FY26 Period Close Department Fiscal Payroll Processing Calendar. See the full post for details.

There are two new updates regarding Ohio Senate Bill 1 (SB1) compliance tracking. Update #1 - It has been clarified that if the university pays for external speaker fees or honorariums on behalf of student organizations, the payments are not subject to SB1 tracking requirements. To align with this clarification, two new spend categories (and corresponding expense items) have been created. See the full post for details. Update #2 - Any expense (e.g., transportation, lodging, etc.) paid to or for a guest speaker must be tracked for SB1 Compliance per the terms, also listed in the full post.

We’re excited to announce the launch of a new Earnings Operations curriculum, designed to support individuals who are new to finance or fiscal roles within an Earnings Operation or involved in establishing a new one. This curriculum features a comprehensive set of training modules covering essential topics that affect earnings operations. See the full post for links to curriculum modules, helpful guides, and tipsheets.

In observance of the Winter Academic Recess (Wednesday, December 24, 2025, through Thursday, January 1, 2026), please review the processing deadlines shared in the full post for Procurement and Accounts Payable. Transactions should be with each respective group by the specified deadline and should contain all relevant information to avoid delays that could prevent processing before the Winter Academic Recess. Note that this information does not pertain to Medical Center procure-to-pay services.

Exciting changes coming to how Ohio State handles software and data storage! There is a soft launch of a new software approval process in Workday. In addition, two newly released online directories will make it simpler to find, buy, and manage software and storage solutions. Overall, these tools streamline reviews, save time, and support compliance. See the full NewsLink post for more details and links to job aids.

The last check run for Accounts Payable for calendar year 2025 will occur on Tuesday, December 23, 2025. All approvals will need to be completed prior to 10 a.m. on December 23. Check pick-up will be from 1-4 p.m. on Tuesday, December 23 at the PRSM location. In observance of the Winter Academic Recess, there will be no check run on Thursday, December 25, 2025, or Thursday, January 1, 2026. All approvals processed after the December 23 deadline, will be included in the January 8, 2026 check run.

In observance of the Thanksgiving Holiday, there will be no check run on Thursday, November 27, 2025. The last check run for November will occur on Thursday, November 20, 2025. All approvals will need to be completed prior to 10 am on November 20. Check pick-up will be from 1-4 p.m. on the Thursday, November 20 at the PRSM location. All approvals processed after the November 20 deadline, will be included in the December 4 check run.