FY27 Blanket order entry can begin on Monday, April 20. Do not enter FY27 Blanket Orders prior to this date.
All FY27 blanket order requisitions should be entered as future dated requests (request date of 7/1/26) to ensure encumbrances are properly recorded in FY27. The PO will be issued after the requisition is fully approved.
Other important information for blanket entry:
- Future dated requisitions should not be entered for more than a year in advance, except for multiyear service contracts. Please contact purchasing to discuss entry for multiyear service contracts.
- FY27 blankets that are not future dated will be sent back for corrections.
- University funded blanket requisitions should align with the July through June fiscal year calendar and be used in the fiscal year they are intended for. Once it is apparent that a blanket PO will no longer be used for that fiscal year, they should be sent to the Service Centers for closure.
- Be aware that if a future dated blanket order is invoiced early (e.g., start invoicing a FY27 blanket in FY26), it results in a mismatch because the liquidation will happen in the current year, but the encumbrance is in the future year.
- If a FY27 blanket requisition is inadvertently entered with a current year FY26 request date, FY26 is where the encumbrance will remain until the June year end procurement roll forward. The Controller’s Office will not roll forward incorrectly entered purchase orders at the end of April and May. If a unit does not want to wait until June for the encumbrances to be correctly shown in FY27, they should do a change order.
- If needed, future dated requisitions can be tied to future dated supplier contracts (Example: a blanket requisition is entered in May for a 7/1/26 start date, and a new contract is signed in May but is not effective until 7/1/26).
- See the Create Blanket Purchase Order job aid for additional instructions.
Some additional reminders about the use of blanket orders:
- Blanket orders are used for transactions that occur very frequently (daily or multiple times a week), have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy.
- University blanket purchase orders must be issued outside of Buckeye Buy. Requestors should select the “blanket purchase order” requisition type and complete the request per the Create a Blanket Purchase Order job aid (linked above). Ensure that a Services line is used and the description of the line adheres to the requirements of “FY27 Blanket order for (commodity being purchased).”
- Monthly service orders (formerly term orders) for uniform service, pest control, office coffee and water service, floor mat replacement, lawn care and snow removal should also be issued on service line blanket requisitions, outside of Buckeye Buy.
- Accounts Payable advises users to include the service to be provided and frequency in the description line of the requisition. It will also be helpful to include the expected term agreement details in the memo to supplier field (example, $50.00/month for 12 months).