Tagged: Workday for Employees

The alcohol limit in the expenditures policy was changed from $25 to $40 per person (excluding tax and tip) effective July 1, 2026. This was updated along with the new Alcohol Service Pre-Approval Request in Workday. See the full post for links to the policy and additional details.

Effective October 14, 2026, two new mileage reimbursement options will be available in Workday to streamline the entry, review and processing of business mileage. The new options support both traditional point-to-point travel and recurring business driving activities.

As part of leveraging AI-powered capabilities within Workday where it can enhance the user experience and support operational efficiency, a new enhancement is now available to help streamline the Change Job process. Workday will now display optional recommended values for certain fields when a Change Job transaction is initiated or during a review step. This enhancement impacts users who can initiate a Data Change or Change Job transaction through the NJR process or from a Job Requisition. See the full post for more details.

Based on feedback from report recipients, several enhancements to the Department Leader Weekly Transaction Email will take effect September 14. The email is intended to provide department leaders with a high-level overview of transaction activity that may warrant follow-up review. Read more to learn more about the specific enhancements being implemented.

Effective immediately, Giant Eagle (SPL-0006268) and Spoonful of Comfort (SPL-0051390) have made the decision to no longer accept purchase orders from the university. Both contracts have been terminated, their catalogs have been removed from Buckeye Buy, and the suppliers have been marked as “Unavailable for ordering.” If you have questions or need assistance identifying alternative suppliers, please contact the Marketplace Team.

The second of Workday's two major releases of enhancements and new functionality in 2026 will move to production on Saturday, September 19. Workday will be unavailable from 2 a.m. to 5 a.m. while the release is applied. This release includes updates to the Workday user experience, including refreshed visual design elements like rounded page elements, menus, and buttons and changes to My Tasks and Notifications. More details and a job aid link are available in the full post.

This post shares information about key dates for Autumn 2026 tuition assistance (or fee authorization) processing as well as links to more information about the tuition assistance programs at the university.

Beginning November 1, 2026, important changes will take effect regarding rental vehicle insurance coverage for drivers aged 18-20 traveling on university business. Units and travelers are encouraged to adopt these requirements as soon as possible in advance of the effective date to avoid disruptions and ensure compliance.

Effective July 1, 2026, the mileage reimbursement rate will increase from 72.5 cents per mile to 76 cents per mile for all business miles driven from July 1, 2026, through December 31, 2026. Units and service centers may need to update tasks currently in Draft or In Progress status that were created before the July 23 system update where mileage was incurred for travel after July 1 to reflect the new mileage reimbursement rate. Contact the Travel Office with questions at travel@osu.edu or 614-292-9290.

The Travel Office is updating its review process for travel-related cash advance requests to encourage more efficient and accountable use of university funds. Under the new process, cash advance requests will receive additional review, with PCard use prioritized whenever possible. For most routine business travel, expenses such as lodging and transportation can be covered with a PCard, and travelers with one-time needs may request a temporary GET PCard. While cash advances will remain available for unique business circumstances, unit leaders are encouraged to promote early travel planning and evaluate payment options in advance.