In response to recurring issues involving the use of university payment methods for personal expenses—and the difficulties associated with collecting repayments, the Travel/PCard Office has implemented the Personal Expense Repayment Process.
The Personal Expense Repayment Process provides a more efficient and consistent approach for recovering funds owed to the university in situations such as:
- Personal purchase charged in error to a PCard
- Personal airfare combined with business travel airfare charged to the University’s Airfare Credit Card
- Unused funds from a Cash Advance
To support fiscal offices and service centers, two approved repayment options are now available:
- Bank‑issued check or money order processed as a Cash Sale; or
- Customer Invoice process [*best practice option], which allows repayment through a debit or credit card, or by eCheck.
For step-by-step guidance, refer to the applicable job aids hosted in the Administrative Resource Center (ARC).
- Personal Expense Repayment Process – PCard
- Personal Expense Repayment Process – Airfare Credit Card
- Cash Advance Process
Contact the Travel or PCard Office with questions 614-292-9290.