Effective June 1, 2025, the PCard Policy has been published with updated policies and procedures. See the full post for link details.
Tagged: Travel-PCard-Expense
PCard Policy Updates
Jake Weber|May 30, 2025Important Business Travel Updates
Marie Peterson|April 1, 2025The Office of Business and Finance in coordination with the University Travel Office is pleased to announce our extended partnership with Anthony Travel. Effective July 1, 2025, Anthony Travel will replace Corporate Travel Planners (CTP) as the Travel Management Company for individual business travel.Spend Authorizations Closed from Expenses Hub
Alex McSurley|March 24, 2025Administrators should advise travelers to exercise caution when working in the Expenses Hub. Upon selecting the “Actions” button for Spend Authorizations, the banner action prompt and other instructional text should be reviewed before selecting “Ok” to confirm the correct business process is initiated. Spend Authorizations that have been prematurely closed are unable to be restored to “Approved” status and will not allow Expense Reports to be linked to the Spend Authorization.Quick Expense: Email/Receipt Scanning
Richard Hunter|February 6, 2025New functionality will be available starting Friday, February 14, which will allow business travelers to email or mobile scan receipts into Workday. The functionality uses AI to read receipts and create a Quick Expense record. The Quick Expense will not automatically generate payment or reconcile PCard transactions.
International Acknowledgement of Understanding Questionnaire Update
Richard Hunter|January 21, 2025Effective January 28, the International Acknowledgement of Understanding Questionnaire will include additional acknowledgement content, such as Travel Documentation Requirements, Accident and Sickness Insurance (War Exclusion Disclaimer), International Ground Transportation and Fly America Act Requirements. The International Acknowledgement of Understanding Questionnaire was originally established with the release of university wide Travel Guidelines to acknowledge health and safety risks with international travel.
Coming Soon: 1099 Income Reporting Update for Payees
Cristina Cardenas|January 8, 2025In preparation for the combined federal and state filing changes, the Payee Setup Form along with the Miscellaneous Payee and Miscellaneous Payment Request tasks will be updated to include additional address prompts for 1099 income reporting when the state in which work is performed differs from the state associated with the payee’s primary address. The changes in the full post will occur on January 17.Mileage Reimbursement for January 2025
Richard Hunter|December 20, 2024Effective January 1, 2025, the mileage reimbursement rate will increase from 67 cents per mile to 70 cents per mile for all business miles driven from January 1, 2025, through December 31, 2025.
Contact the Travel Office with questions at travel@osu.edu or 614-292-9290.
Coming Soon: Update to PCard Application/Maintenance Request
Richard Hunter|December 5, 2024Effective Friday, December 20, Cost Center Managers will have the ability to edit PCard Application Requests and PCard Maintenance Requests during the business process review. For further guidance refer to the PCard - Application Request and Maintenance Request Job Aid.
For questions, contact the PCard Office at pcard@osu.edu or 614-292-9290.
Quick Tip Text for Expense-Related Tasks
Richard Hunter|November 1, 2024Additional Quick Tip text will be visible for Create Spend Authorization, Create Expense Report, and Edit Expense Report tasks. The new Quick Tips will be visible to self-entry workers and provide guidance next to the fields being populated which can be accessed by clicking on the blue circled question mark icon.
Note: This functionality is not currently available on the related Expense Data Entry Specialist tasks of Create Expense Report/Spend Authorization for Worker and Non-Worker.Expense Mass Cancel Process
Richard Hunter|November 1, 2024Starting in December 2024 and annually thereafter, the Expense Office will be conducting the Miscellaneous Payment Request and Non-Travel Expense Report clean-up. The clean-up process will include the cancellation of any Miscellaneous Payment Requests or Non-Travel Expense Reports that are in "Draft" or "In progress" status for more than 365 days. Cancellation of these unfulfilled tasks will improve system performance and eliminate unneeded content.