Tagged: Travel-PCard-Expense

Effective January 28, the International Acknowledgement of Understanding Questionnaire will include additional acknowledgement content, such as Travel Documentation Requirements, Accident and Sickness Insurance (War Exclusion Disclaimer), International Ground Transportation and Fly America Act Requirements. The International Acknowledgement of Understanding Questionnaire was originally established with the release of university wide Travel Guidelines to acknowledge health and safety risks with international travel.

In preparation for the combined federal and state filing changes, the Payee Setup Form along with the Miscellaneous Payee and Miscellaneous Payment Request tasks will be updated to include additional address prompts for 1099 income reporting when the state in which work is performed differs from the state associated with the payee’s primary address. The changes in the full post will occur on January 17.

Effective January 1, 2025, the mileage reimbursement rate will increase from 67 cents per mile to 70 cents per mile for all business miles driven from January 1, 2025, through December 31, 2025.

Contact the Travel Office with questions at travel@osu.edu or 614-292-9290.

Effective Friday, December 20, Cost Center Managers will have the ability to edit PCard Application Requests and PCard Maintenance Requests during the business process review. For further guidance refer to the PCard - Application Request and Maintenance Request Job Aid.

For questions, contact the PCard Office at pcard@osu.edu or 614-292-9290.

Additional Quick Tip text will be visible for Create Spend Authorization, Create Expense Report, and Edit Expense Report tasks. The new Quick Tips will be visible to self-entry workers and provide guidance next to the fields being populated which can be accessed by clicking on the blue circled question mark icon.

Note: This functionality is not currently available on the related Expense Data Entry Specialist tasks of Create Expense Report/Spend Authorization for Worker and Non-Worker.

Starting in December 2024 and annually thereafter, the Expense Office will be conducting the Miscellaneous Payment Request and Non-Travel Expense Report clean-up. The clean-up process will include the cancellation of any Miscellaneous Payment Requests or Non-Travel Expense Reports that are in "Draft" or "In progress" status for more than 365 days. Cancellation of these unfulfilled tasks will improve system performance and eliminate unneeded content.

Effective Tuesday, October 1, 2024, the Travel Policy will be updated to reflect guidance for childcare costs and travel costs for children as outlined in the Code of Federal Regulations. Changes are listed below.

As shared in a prior NewsLink post, effective Monday, August 12, all PCard Forms that support the issuance of a new PCard or adjustments to an existing PCard must be submitted through a Request in Workday. Refer to the PCard - Application Request and Maintenance Request Job Aid for navigational guidance in Workday.

All PCard Forms that support the issuance of a new PCard or adjustments to an existing PCard will be moved from DocuSign to Workday on Monday, August 12.

All PCard Forms that support the issuance of a new PCard or adjustments to an existing PCard will be moved from DocuSign to Workday in August 2024. More information regarding the implementation date will be announced in the next NewsLink posting.

The PCard Office is offering an Information Session and Demonstration to provide guidance and resources to assist with the transition of the PCard Application and Maintenance Forms into Workday.