Tagged: Travel-PCard-Expense

The University Travel Office is offering Information Sessions to provide guidance and resources to assist with planning and arranging business travel.

Spend Authorizations and Expense Reports now permit the designation of a specific position for payees who hold split positions.

The University Travel Office is offering Information Sessions to provide guidance and resources to assist with planning and arranging business travel.

An update has been made to the notification that is sent following approval of a Spend Authorization if a cash advance is included. Spend Authorizations that include cash advances will now receive an alternate notification with content specific to cash advance policies.

The "Miscellaneous Payment Request" business process has been modified to route Petty Cash/Human Subjects associated with Office of Sponsored Program (OSP) Grants to the OSP accountants.   

Accordingly, "Business Process Approval Times - Miscellaneous Payment Request Details" and "Business Process Approval Times - Miscellaneous Payment Request Summary" have been updated to reflect the new security role in the approval process.

A Workday supported solution will be in production during the week of Monday, February 5, to support payment requests where a PO is not required for Non-Resident Aliens or Wires (e.g., Expense Reports, Miscellaneous Payments).

Effective January 1, 2024, the mileage reimbursement rate will increase from 65.5 cents per mile to 67 cents per mile for all business miles driven from January 1, 2024, through December 31, 2024.

Contact the Travel Office with questions at travel@osu.edu or 614-292-9290.

Administrators should advise travelers to exercise caution when working in the Expenses Hub. Upon selecting the “Actions” button for Spend Authorizations, the banner action prompt and other instructional text should be reviewed before selecting “Ok” to confirm the correct business process is initiated.   

Please be advised that the MS Teams link for Travel Office Hours has been updated. Participants should use the new link to attend future office hours (beginning October 2023). 

Travel Office Hours are held on the first Tuesday of every month from 10 - 11:30 a.m. Participants will review current travel updates (industry, system, policy or supplier information), observe demos of Workday travel processes and/or how to use travel suppliers for booking, and ask questions regarding guidance for policy/system issues.  

The Spend Authorization Roll-forward Journal was processed to roll-forward spend authorization encumbrances for FY24. In your FY24 Financials, these pre encumbrances will post on the journal source titled "Spend Authorization Roll Forward" for any non-expensed spend authorizations as of the June cut off with remaining encumbrances.