NewsLink Articles
Greetings Administrative System Users!
Ohio State employees should first log in to NewsLink to ensure any staff-only posts display.
NewsLink provides news and information about Workday and other Ohio State administrative systems. Updates are collected twice a month, or more frequently as needed, and pushed out to system users by direct email. Bookmark and check this page frequently for the latest information. The next NewsLink email updates are scheduled for Monday, December 9 and Monday, December 23.
Please note: The Ohio State University Wexner Medical Center's purchasing information for employees is available through go.osu.edu/supply.
Important dates and deadlines:
- GFA SP25 deadlines
- Business and Finance Period Close Calendar
- PCard Transaction Expensing
- Workday maintenance page (login required)
The Administrative Resource Center is your go-to spot for Workday training resources. Separate Fiscal policy training is available and offered by the Office of the Controller.
Need more hands-on help? Periodic Office Hours sessions are conducted by Ohio State business areas to help provide answers to commonly asked Workday questions. Office hours are open to users of all levels and are hosted by subject matter experts.
Tuition Assistance Key Dates Spring 2025
This article shares information about key dates for Spring 2025 tuition assistance (or fee authorization) processing as well as links to more information about the tuition assistance programs at the university.
Christmas Holiday Check Printing
The last check run for Accounts Payable will occur on December 19, 2024, and all approvals will need to be completed prior to 10:00 a.m. that day.
In observance of the Christmas Holiday, there will be no check run the week of Monday, December 23 through Friday, December 27. All approvals processed after the December 19 deadline, will be included in the January 2 check run.
Resolved Discrepancies Between PI Portal and Workday Reporting
The updates listed in the full post have been made to PI Portal and Workday Grants Reporting to ensure data is accurate and in-sync. Questions about the changes can be directed to orhelpdesk@osu.edu.
New Supplier Websites in Buckeye Buy as of 11/18
Two new supplier websites are available in Buckeye Buy Marketplace Quotes.
Exhibit and Display Services suppliers:
- Outreach Promotional Solutions with supplier contact Nevin Bansal at bansal@outreachpromos.com.
- Zilla LLC with supplier contact Kim Russell at krussell@zilladisplay.com or 614-763-5311.
New AutoZone supplier website:
Auto parts supplier AutoZone has joined Buckeye Buy with a supplier website catalog. At login, users will select from a drop down of university locations before searching for product. The location selection will determine which AutoZone store will fulfill the order.
Supplier contact is Bill Caudill at bill_caudill@autozone.com or 614-206-0578.
"Sources and Uses by Cost Center" Report Enhancements Replaces "Equity Balances by Cost Center"
The “Sources and Uses by Cost Center” report will be enhanced to include the ability to expand by fund group, with new columns for Beginning Balance, Ending Balance, Encumbrance, and Ending Balance after Encumbrance. These changes will be moved to production on Monday, November 18, and the enhanced report will replace the “Equity Balances by Cost Center” report, which will be retired on Monday, December 2.
Variance Analysis Reports Default Prompt Updates for FY25 Autumn Forecast
The "Forecast Plan Name" default prompt value has been updated to reflect the FY25 Autumn Forecast being loaded on the reports listed in the full post.
"Find Journal Lines - OSU - Posted Journals by Amount Type" Enhancements
Three new columns have been added to the output of the "Find Journal Lines - OSU - Posted Journals by Amount Type" report. Those columns include Cash Sale Number, Ad Hoc Bank Transaction, and Procurement Item.
Update to Reporting for Costing on Time Tracking Funding Overrides
The Time Tracking Funding Overrides report has been updated so users can now search for worktag overrides for positions they own. This can be run each pay period to ensure biweekly workers have not erroneously entered worktag overrides on their timesheets. Payroll accounting adjustments should be processed to correct erroneous overrides.
Historically the report returned all workers with time entered but a new prompt titled "Only Include Time Blocks with Funding Overrides" will narrow results down to return only workers with worktag overrides.
As a reminder, the best option is to run the report by the "Organizations by Type" prompt to capture all the positions owned by your college or cost center.
Required Worktags Entry for Costing Allocations and Period Activity Pay (PAP)
Beginning Wednesday, November 20, users will be required to enter the five required worktags (company, cost center, fund, balancing unit, function) for costing allocations and period activity pay. These worktags must be entered on each row of costing. If you have any questions regarding worktag entry, please reach out to your Cost Center Manager.