NewsLink Articles
Greetings Administrative System Users!
NewsLink provides news and information affecting users of Ohio State's Administrative Systems. Updates are collected twice a month, or more frequently as needed, and pushed out to system users by direct email. Bookmark and check this page frequently for the latest information. The next NewsLink email updates are scheduled for Monday, March 23 and Monday, April 6.
Please note: The Ohio State University Wexner Medical Center's purchasing information for employees is available through the OneSource Supply Chain page.
Key dates:
GFA Deadlines
March GL Monthly Close Deadlines
March PCard Reallocation Deadlines
The following link accesses system training information for Financials, eReports, HR and SIS. Separate Fiscal policy training is also available and offered by the Office of the Controller.
Workday Timeline Extended
Due to impacts of the coronavirus outbreak on the university community, Ohio State leaders have extended the initial Workday implementation timeline by six months. The university community must be focused at this time on patient care, online course delivery and other critical services. Enterprise Project leaders are developing a plan to accommodate new December 2020 and January 2021 deployment dates. Ohio State’s Workday Student implementation, slated to begin in 2023, remains unchanged. Read more on the Enterprise Project site.
Accommodations - Temporary Rates
During the Coronavirus (COVID-19) response period, local hotels are extending offers to all Ohio State University and Wexner Medical Center employees. The university celebrates these accommodation providers for their continued commitment to the Ohio State community. See the full NewsLink article for the list of participating accommodation suppliers, pricing and full hotel contact information.
Updates to Central Receiving, Mail Services and other P2P Operations
Currently, Central Receiving, Mail Services and Surplus remain open during the Coronavirus (COVID-19) response period.
In an effort to keep you updated, UNIV Procure to Pay (P2P) websites will be posting daily updates.
Visit University Account Payable, Central Receiving, Mail Services, Purchasing and Surplus sites for detailed information regarding hours of operation, deliveries, check runs and other services provided.
University Bookstore Order Delays
University bookstore locations (Gateway, Ohio Union and Tuttle) remain closed as part of the precautions being taken during the Coronavirus (COVID-19) response period to ensure the safety of students, faculty and staff.
While eRequest remains online and Barnes & Noble orders can still be placed, B&N orders will not start being fulfilled until after March 31.
Technology Strategies to Keep Working during the Coronavirus outbreak (COVID-19)
We’re all doing our part to stop the spread of Coronavirus (COVID-19). There are more and more sensible reasons to work from home – from the lengthened suspension of Ohio State’s face-to-face classes to the Governor’s order to keep K-12 children out of school for a few weeks.
We've collected resources to help you Keep Working during this time. Our site designed to answer all of your technology questions.
3/14 Maintenance affects the HR, Finance, Student Systems and related applications
During the weekend of Saturday, March 14, OCIO technicians will be performing maintenance that will affect multiple applications within the realm of our HR, Finance and Student systems.
From 5 p.m. on Saturday, March 14 to 11 a.m. on Sunday, March 15, several PeopleSoft Human Resources and Buckeye Link (Campus Solutions/Student Information System) services will be unavailable.
In addition, from 7 p.m. to 11:59 p.m. on Saturday, March 14, several Finance-related systems will be unavailable.
Read the full NewLink article for more details about what functionality is affected by this work.
Q&A Shared from Supply Chain Leader Webinar Series
Thank you to all who were able to participate during the recent Supply Chain Leader Webinar Series. There have been multiple requests to share the Q&A portion of these sessions. See the full NewsLink article for a Box link that contains specific Q&A report out documents for Accounts Payable, Inventory, Procurement, and Supply Chain Management.
Actions Required: Payroll Accounting and Commitments
The items below were recently shared with the finance community at Ohio State.
Item 1 - For employees currently working on grants, their funding end dates will not convert to Workday and encumbrances may incorrectly run through the end of the project.
For example: a grant's end date is 12/31/20, but the individual's funding end date is 8/31/20. Once converted to Workday, the funds will encumber through 12/31/20. If you want the encumbrance to end on 8/31/20, a Costing Allocation will need to be done once Workday is live. Please discuss this with your grants managers and principal investigators, as their grant balances may be impacted.
Item 2 - As a best practice, once a Federal Work Study student's award has been exhausted, please remove all Federal Work Study funding from the Department Budget Table, as well as transfer the student into a non-Federal Work Study position.
Item 3 - Please review the key Expenditure Treatment updates, which were recently shared with Senior Business Officers.