NewsLink Articles
Greetings Administrative System Users!
NewsLink provides news and information affecting users of Ohio State's Administrative Systems. Updates are collected twice a month, or more frequently as needed, and pushed out to system users by direct email. Bookmark and check this page frequently for the latest information. The next NewsLink email updates are scheduled for Monday, July 13 and Monday, July 27.
Please note: The Ohio State University Wexner Medical Center's purchasing information for employees is available through the OneSource Supply Chain page.
Key dates:
GFA Deadlines
June GL Monthly Close Deadlines
June PCard Reallocation Deadlines
The following link accesses system training information for Financials, eReports, HR and SIS. Separate Fiscal policy training is also available and offered by the Office of the Controller.
Online Workday Calendar Updated
The Enterprise Project website's Workday calendar has been updated with key dates and deadlines related to Ohio State's Workday implementation, including the last dates the current systems will be available for specific tasks and transactions. Check the Workday calendar often to stay apprised of important dates as we approach January 2021 go-live.
OSU Stores Offers PPE
OSU Stores now offers COVID-19 Personal Protective Equipment (PPE) for your department, available to purchase through eStores. See the full listing on item details and numbers for placing your order. Delivery is typically within two days. Questions can be directed to stores@osu.edu.
Deadline Set for FY20 Workflow and Interunit Journals
As the fiscal year comes to a close, Journal Initiators and Approvers must check their worklists for journals that need to post to the current Fiscal Year (2020); this is especially critical for entries between Business Units.
Due to different year-end closing schedules among the three business units, it is imperative to adhere to the "post by" schedule described in the full article.
6/6 Planned maintenance affects Finance, HR and Student applications
During the weekend of Saturday, June 6, OCIO technicians will be performing maintenance that will affect multiple applications within the realm of our HR, Finance and Student systems.
From 5 p.m. on Saturday, June 6 to 11 a.m. on Sunday, June 7, PeopleSoft Human Resources and Buckeye Link (Campus Solutions/Student Information System) services will be unavailable.
New Department Budget Tables for Fiscal Year 2021
Employee’s active Department Budget Tables will be copied forward automatically on Tuesday evening June 23, 2020.
Future-dated changes beyond the current fiscal year may be entered on the existing FY2020 DBT on or prior to Saturday June 20. Changes will be copied forward as a part of this process. If you have already added a new FY2021 DBT, it will be preserved.
If additional funding source changes are needed after the FY2021 DBT tables have been created on June 23, remember to review the FY2020 and FY2021 DBT tables because your changes may affect both fiscal years.
Please contact Rob Hupp with questions.
How to Secure Your Home Office
We're settling into new ways of getting our work done, away from campus. Have you considered a safe home office also involves cybersecurity? Let The Ohio State University's security team equip you with the knowledge and tools to stay safe: visit the Cybersecurity 4 You (C4U) awareness platform! As you learn, you earn rewards like anti-malware and security tools for your personal devices. Help build a safer online community for your fellow Buckeyes.
Workday Terminology: Non-Employee Population
After Workday is live, you will see the term Non-Employee Population (NEP), which refers to any person affiliated with the university who does not have employment status. These types of individuals are often also referred to as “Guests.”
While certain types of NEP records will only be visible via Find People (such as Visiting Students), other NEP records will be visible in Workday. Guests whose information resides in Workday are classified in two distinct ways: Contingent Workers and Academic Affiliates.
What you need to do:
- Review the Non-Employee Population (NEP) Summary.
- Contact enterprise-project@osu.edu with questions.