NewsLink Articles
Greetings Administrative System Users!
NewsLink provides news and information about Workday and other Ohio State administrative systems. Updates are collected twice a month, or more frequently as needed, and pushed out to system users by direct email. Bookmark and check this page frequently for the latest information. The next NewsLink email updates are scheduled for Monday, June 27 and Monday, July 11.
Please note: The Ohio State University Wexner Medical Center's purchasing information for employees is available through the MyTools Supply Chain page.
Key dates:
The Administrative Resource Center is your go-to spot for Workday training resources. Separate Fiscal policy training is available and offered by the Office of the Controller.
"Credit Card Transactions – OSU" Enhancements
The "Credit Card Transactions – OSU" report has been enhanced to provide more flexibility and details to assist areas in researching and resolving unexpensed transactions. See the full NewsLink article for a summary of enhancements.
Policy Updates and Browser Cache
Many policies have been updated across Business and Finance, including minor revisions and substantive changes. Some people have reported seeing outdated policy documents due to information being saved in their web browser history. The policies.osu.edu site will show the last edit date of the policies, and the document that you view should have the same revision/edit date (found at the very bottom of the policy).
If you see an outdated revision, please use the steps shared in the full NewsLink article as a guide to clear old information from the browser.
Finance and Supply Chain Drop-In Office Hours
Two drop-in office hour sessions will be available in July. The sessions will be focused on year-end needs and allow units to stop in if there are questions related to finance or supply chain as we approach year-end close. No formal agenda or material will be presented.
- Drop-In Office Hours (Finance and Supply Chain) Session 1 of 2, Wednesday, July 6 from 1 - 2 p.m. Use the MS Teams link to join.
- Drop-In Office Hours (Finance and Supply Chain) Session 2 of 2, Tuesday, July 12 from 1 - 2 p.m. Use the MS Teams link to join.
"Find Spend Authorization Summary – OSU" and "Find Spend Authorization Details – OSU" Report Enhancements
Several enhancements have been applied to the "Find Spend Authorization Summary – OSU" and "Find Spend Authorization Details – OSU" reports to allow greater flexibility and clarification of report fields. See the full NewsLink article for a summary of changes to each report.
Buckeye Buy Login Screen New Search Options
A searchable listing of contracted suppliers in the Purchasing contract book is now accessible on the login screen to Buckeye Buy.
Contact BF-PRSM-OSU-PUR@OSU.EDU with questions about the contract book.
Mileage Rate Mid-Year Update - July 2022
In recognition of recent gasoline price increases, the IRS made this special adjustment for the final six months of 2022.
Effective July 1, 2022, the mileage reimbursement rate will increase from 58.5 cents per mile to 62.5 cents a mile for all business miles driven from July 1, 2022 through Dec. 31, 2022. Workday will be updated to ensure accurate expense report processing.
Contact the Travel Office at travel@osu.edu or 614-292-9290 with any questions about this change.
Graduate Tuition Assistance Expenses to Post 7/6
Expenses related to the tuition assistance benefit for eligible graduate students (graduate fee authorizations or GFA) are posted during the ninth week of the semester. For Summer 2022, expenses will post on Wednesday, July 6.
More information – including troubleshooting tips – about tuition assistance expenses is available in the Finance Considerations section of the Graduate Fee Authorization job aid in the Administrative Resource Center (ARC).
Bottled Water Service Spend Category
This is a reminder that bottled water services should only use the following spend category and commodity code combination.
Bottled Water Services
- Spend Category: SC10410 – Beverages-nonalcoholic
- Commodity Code: 502022301 – Water
Some requisitions have been submitted that are incorrectly using Spend Category: SC10502 – Utilities-Chilled Water when ordering bottled water is what was intended.
Year-end Checklist for Finance and Supply Chain Activities
A downloadable Year-end Checklist for Finance and Supply Chain activities is available under the "I want to..." heading found on the Business and Finance website's Controller page (busfin.osu.edu/controller).