NewsLink Articles
Greetings Administrative System Users!
NewsLink provides news and information affecting users of Ohio State's Administrative Systems. Updates are collected twice a month, or more frequently as needed, and pushed out to system users by direct email. Bookmark and check this page frequently for the latest information. The next NewsLink email updates are scheduled for Monday, July 1 and Monday, July 15.
Key dates:
GFA Deadlines
June GL Monthly Close Deadlines
June PCard Reallocation Deadlines
The following link accesses system training information for Financials, eReports, HR and SIS. Separate Fiscal policy training is also available and offered by the Office of the Controller.
GFA Key Dates Autumn Term 2019
This article shares information about key dates for Autumn Term 2019 tuition assistance processing, along with links to OHR's tuition assistance page and details from the Graduate School about graduate student fellowships, funding and awards.
Access this link for...
New Department Budget Tables for Fiscal Year 2020
Employee’s active Department Budget Tables will be copied forward automatically on June 23, 2019.
Future-dated changes beyond the current fiscal year may be entered on the existing FY2019 DBT on or prior to June 21. Changes will be copied forward as a part of this process. If you have already added a new FY2020 DBT, it will be preserved.
Vendor Maintenance Reminders and Resources
There are many resources on the Vendor Maintenance website to help you understand and complete your vendor maintenance request. Submitting all of the required information and attachments at once will help expedite your request. Common questions for University requests, processed through the University Purchasing Department include:
- What documents are required to request a vendor add or update? University Instructions
- What documents are required when I need to pay a non-resident alien (NRA) or other foreign supplier? NRA Checklist
- How do I enter my request once I have all the documents? Vendor Maintenance Online Request Form
- Where do I find all Vendor Maintenance FAQs? Vendor Maintenance FAQ
- Where do I find all Vendor Maintenance Policy and Forms? Vendor Maintenance Policy and Forms
I still have questions, who should I contact? Any questions regarding university vendor maintenance should be directed to the University Vendor Maintenance team at BF-PRSM-Webform@osu.edu, or view Vendor Maintenance Contacts
Proactive Handling of Journals In Workflow or Non Posted Status at Year End
As the year-end approaches it is the time to review all journals that are in workflow or have yet to be posted. If you want a journal posted to Fiscal Year 2019, please take a proactive approach and verify the status of all journals you have initiated or approved. Research has shown that a number of journals remain in a "non-posted" status. Please contact Rob Hupp if you have questions.
Deadline Set for FY19 Workflow and Interunit Journals
As the fiscal year comes to a close, Journal Initiators and Approvers must check their worklists for journals that need to post to the current Fiscal Year (2019); this is especially critical for entries between Business Units.
Due to different year-end closing schedules among the three business units, it is imperative to adhere to the "post by" schedule described in the full article.
Accounts Payable Fiscal Year End 19 (FY20) Reminders
As FY19 nears completion, all invoices, pending approvals, and match exceptions need to be presented for payment or resolution by Monday, June 24, 2019. Note, this deadline is applicable to all University Accounts Payable areas, including Central, Office of Sponsored Programs (OSP) and Project Accounting.
FY20 invoices will not be processed until Monday, July 1, 2019.
Vendor’s invoices must include these key details: Invoice Number, Invoice Date, Remit to address, valid Purchase Order Number and Invoice Total. Any invoices missing key information cannot be processed and will be returned.
If you have any questions, contact customer service team: apcustomerservice@osu.edu or call 614-292-6831.
6/8 Planned Maintenance and Downtime for the HR and Student Systems
There is upcoming maintenance for the HR and Student systems (Buckeye Link). There are two maintenance periods for this work which differs from past HR and Student system maintenance.
For Human Resources:
Downtime begins Saturday, June 8 at 7 a.m. HR services will resume at 10 a.m. on Monday, June 10.
The Foundation Data Model (FDM) will also not be available. Other applications, such as eTime and Leave, and the Ohio State App will not be affected by the downtime.
For Buckeye Link (Campus Solutions/Student Information System):
Downtime begins Saturday, June 8 at 7 a.m. Buckeye Link functionality will resume at 11 a.m. on Sunday, June 9.
Be sure to read the full NewLink article for more details about what functionality is affected by this work.
June 2019 PCard Reallocation
The reallocation deadline for June 2019 is Thursday, June 27.