NewsLink Articles
Greetings Administrative System Users!
NewsLink provides news and information about Workday and other Ohio State administrative systems. Updates are collected twice a month, or more frequently as needed, and pushed out to system users by direct email. Bookmark and check this page frequently for the latest information. The next NewsLink email updates are scheduled for Monday, December 5 and Monday, December 19.
Please note: The Ohio State University Wexner Medical Center's purchasing information for employees is available through go.osu.edu/supply.
Key dates:
The Administrative Resource Center is your go-to spot for Workday training resources. Separate Fiscal policy training is available and offered by the Office of the Controller.
Workday Unavailable Due to Planned Monthly Maintenance Dec. 10
Workday will be unavailable due to planned monthly maintenance on Saturday, December 10, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
Planned Maintenance and Downtime for Student Apps Dec. 10
From 5 p.m. on Saturday, December 10, until 11 a.m. on Sunday, December 11, PeopleSoft Buckeye Link services (Campus Solutions/Student Information System) will be unavailable due to planned maintenance. Please review the full NewsLink article for details.
Human Resources Technology Webinar Series
Gain a better understanding on how to locate and use a variety of Human Resources technology resources and tools, as well as employment-related information. Webinars will be hosted every other Friday at 10 a.m., and each webinar will focus on different technology resources. The upcoming session on Friday, Dec. 16, from 10-11 a.m. will focus on Workday Foundations, including navigation, setting up your home page and menu, and understanding Workday language and functionality.
More information, including the link to join the webinars, is available online.
What you need to do:
- Learn more online and join the upcoming webinar.
- Share this information with faculty and staff in your college or unit.
"Find Requisition Summary – OSU" Enhanced to Better Track News Supplier Requests
The "Find Requisition Summary – OSU" report has been enhanced to provide additional flexibility and insight into tracking new supplier requests.
See the full post for information about new fields that have been added to the report output to provide additional flexibility and insights.
"Find Journals OSU" Report Enhanced
An enhancement to the "Find Journals OSU" report has been added to allow users to search journals by last updated moment in the prompt.
Travel Update – Acknowledgement of Understanding (International Travel)
Effective December 16, 2022, the International Acknowledgement of Understanding Form (AOU) will be launched in Workday as a Questionnaire step for the employee traveler (faculty/staff) to complete with a new Spend Authorization that includes an international destination in a Spend Authorization line. This will replace the DocuSign version that is currently hosted at the Travel Website. The International Acknowledgement of Understanding Form (AOU) was made a requirement for International Travel with the Travel Guidelines released in June 2021, following the university’s travel suspension due to COVID-19. See the full post for details.
Workday Update for Spend Authorization and Expense Report (Business Purpose)
Effective December 16, 2022, the Business Purpose drop-down menu on the header of the Spend Authorization and Expense Report will include updated selections. Business Purpose selections will be grouped by type (e.g., PCard, Reimbursement-Non-Travel, Travel) and will be condensed to a more finite list that supports analytical review of the type of travel or expense.
See the full Newslink post for the updated list of the new Business Purpose selections and their description of use.
UNIV Check Run and Pickup During the Academic Recess
Please note that between Dec. 26, 2022 and Jan. 2, 2023, there will be no UNIV Check Run or pickup due to the Academic Recess and university-observed holidays.
Accounts Payable will be pulling in checks that would normally print on Dec. 29 into the Thursday, Dec. 22 check run.
Please ensure all payments for that timeframe are fully approved prior to Thursday, Dec. 22. Pickup times will continue to be from 1 p.m. - 4 p.m. on Dec. 22.
Procure to Pay Operations during Dec. 27 – Dec. 30 Academic Recess
During the upcoming Academic Recess, several Procure to Pay (P2P) services will be suspended, including General Warehouse, Surplus, Mail Services, and Outbound shipping via UPS and FedEx.
Central Receiving and Gas Warehouse will also be closed but will have limited staffing available to process expedited shipments and compressed gases for use at Wexner Medical Center, Health Science Clinics, and critical University Research.
Normal campus deliveries will resume Tuesday, January 3, 2023. Please plan accordingly if you are expecting a critical shipment during the Academic Recess. Make arrangements for delivery prior to or after the closure to safeguard your shipment.