NewsLink Articles
Greetings Administrative System Users!
NewsLink provides news and information affecting users of Ohio State's Administrative Systems. Updates are collected twice a month, or more frequently as needed, and pushed out to system users by direct email. Bookmark and check this page frequently for the latest information. Upcoming NewsLink emails are scheduled for Monday, June 18 and Monday, July 2.
Key dates:
GFA Deadlines
June GL Monthly Close Deadlines
June PCard Reallocation Deadlines
The following link accesses system training information for Financials, eReports, HR and SIS. Separate Fiscal policy training is also available and offered by the Office of the Controller.
6/23 Planned Maintenance and Downtime for the HR and Student Systems
The Office of the CIO has upcoming planned maintenance for the HR and Student systems.
There will be some additional downtime beginning Saturday, June 23, at 5 p.m. Services will resume at 11 a.m. on Sunday, June 24, as usual.
PeopleSoft Human Resources and Buckeye Link (Campus Solutions/Student Information System) services will be affected including:
- Employee Self Service
- Student Center functions accessed through Buckeye Link
- Faculty Center
Other applications, such as eTime and Leave, and the Ohio State App will not be affected by the downtime.
Questions regarding this planned maintenance should be directed to the IT Service Desk at 614-688-4357 or though Self Service. Please reference change numbers CHG0031945 and CHG0031946.
FY18 Receipts Deadline for Capitalized Assets and Tracked Non-Cap Assets
Equipment Coordinators must input receipts for capitalized assets and tracked non-capitalized assets into PeopleSoft/Oracle Financials by Tuesday, June 26 so that the assets may be applied to FY18. In addition, Asset Management pages will be unavailable from 5 p.m. on Thursday, June 28 until 7 a.m. on Monday, July 2.
eStores Supplier Name Changes
The suppliers listed below have recently changed their names.
Simplex Grinnell is now Johnson Control Fire.
J&J Painting is now J&J Coatings LLC.
New University-wide Contract – Photography Services
A new university-wide contract for photography services, was recently awarded to 5 suppliers by the Strategic Procurement team. The Strategic Procurement team has pre-negotiated terms and hourly rates with the awarded photographers as part of a competitive Request for Proposal (RFP). The scope of these contracts include headshots, corporate, editorial, event, features, portrait, food, and sports action photography. The portfolios of the awarded suppliers and specific contract info can be found in our website: http://go.osu.edu/photoservices. For additional contract details, please contact Procurement directly. See the full article for the vendor list and additional purchasing guidance.
Deadline Set for FY18 Workflow and Interunit Journals
As the fiscal year comes to a close, Journal Initiators and Approvers must check their worklists for journals that need to post to the current Fiscal Year (2018); this is especially critical for entries between Business Units.
Proactive Handling of Journals In Workflow or Non Posted Status at Year End
As the year-end approaches it is the time to review all journals that are in workflow or have yet to be posted. If you want a journal posted to Fiscal Year 2018, please take a proactive approach and verify the status of all journals you have initiated or approved. Research has shown that a number of journals remain in a "non-posted" status. Please contact Rob Hupp if you have questions.
Temporary Chartfield Maintenance Freeze
The Office of the Controller will be placing a temporary freeze on Chartfield maintenance between July 18 and July 19, 2018. This affects new chartfield value requests only. The freeze is needed to assist the Controller’s Office in facilitating the production of the university financial reports for year end.
All other requests such as inactivations, description or other attribute changes will be processed but given an effective date of 07/01/2018. If you have any questions please submit them to chartfield-request@osu.edu.