NewsLink Articles
Greetings Administrative System Users!
NewsLink provides news and information affecting users of Ohio State's Administrative Systems. Updates are collected twice a month, or more frequently as needed, and pushed out to system users by direct email. Bookmark and check this page frequently for the latest information. The next NewsLink email updates are scheduled for Monday, December 2 and Monday, December 16.
Please note: The Ohio State University Wexner Medical Center's purchasing information for employees is available through the OneSource Supply Chain page.
Key dates:
GFA Deadlines
November GL Monthly Close Deadlines
December PCard Reallocation Deadlines
The following link accesses system training information for Financials, eReports, HR and SIS. Separate Fiscal policy training is also available and offered by the Office of the Controller.
12/8 Planned Maintenance and Downtime for the HR and Student Systems
There is upcoming maintenance for the HR and Student Systems (Buckeye Link).
Planned maintenance with downtime begins Sunday, December 8, at 12 a.m. for PeopleSoft Human Resources and Buckeye Link (Campus Solutions/Student Information System).
Services will resume at 11 a.m. on Sunday, December 8.
Be sure to read the full NewLink article for more details about what functionality is affected by this work.
December GL Monthly Close
The December General Ledger monthly close deadlines are as follows...
December 2019 PCard Reallocation
The reallocation deadline for December 2019 is Monday, December 30.
Additional Pay Earnings Codes
As previously communicated, select earnings codes will be deactivated in 2020. To ensure all 2020 compensation is paid accurately, use the new, more-specific codes, beginning Monday, December 16, 2019, for biweekly or Thursday, December 19, 2019, for monthly. The new codes will ensure appropriate retirement and tax treatment of 2020 earnings and will prepare for the conversion to Workday in the summer of 2020.
More details, including the list of new additional pay earnings codes, other additional pay changes and information about updating existing entries are now available. Read more in the full article.
November GL Monthly Close
The November General Ledger monthly close deadlines are as follows...
Update to Category Buyer Listing
The Category Buyer Listing on the Purchasing website has recently been updated. Please remember to reference the link instead of saving to your desktop.
Chartfield Freeze on Friday, November 22, 2019
As part of the Enterprise Project and Workday implementation, there will be a chartfield freeze on Friday, November 22 so that project team members can build the Payroll Parallel tenant. New chartfield requests or modifications to existing chartfield values will be held until Monday, November 25. Please direct your questions to ChartField-Request@osu.edu.
11/16 Planned maintenance affects Finance, HR and Student applications
During the weekend of Saturday, November 16, OCIO technicians will be performing maintenance that will affect multiple applications within the realm of our HR, Finance and Student systems.
From 5 p.m. on Saturday, November 16 to 11 a.m. on Sunday, November 17, PeopleSoft Human Resources and Buckeye Link (Campus Solutions/Student Information System) services will be unavailable.
Workday Mention from President Drake
Last week, President Drake shared a Coming Soon: Workday announcement with faculty and staff.