NewsLink Articles
Greetings Administrative System Users!
NewsLink provides news and information affecting users of Ohio State's Administrative Systems. Updates are collected twice a month, or more frequently as needed, and pushed out to system users by direct email. Bookmark and check this page frequently for the latest information. The next NewsLink email updates are scheduled for Monday, February 10 and Monday, February 24.
Please note: The Ohio State University Wexner Medical Center's purchasing information for employees is available through the OneSource Supply Chain page.
Key dates:
GFA Deadlines
February GL Monthly Close Deadlines
February PCard Reallocation Deadlines
The following link accesses system training information for Financials, eReports, HR and SIS. Separate Fiscal policy training is also available and offered by the Office of the Controller.
FY21 Blanket Order Season Processing Time Frame, March 2 through May 15
In June and July 2020, Ohio State will implement Workday for Human Resources, Payroll, Finance and Supply Chain functionality. To ensure that campus areas can continue to provide services throughout the Workday implementation, all areas need to plan ahead.
Procure to Pay Services/Purchasing will be implementing a time frame for receipt of FY21 Blanket Orders and Term requisitions. Your FY21 Blanket Orders and Term requisitions must be received within the 3/2/20 to 5/15/20 time frame to allow for adequate processing time.
Blanket Orders and Term requisitions received after this date may not be processed until after Workday go-live (7/6/20). Please review the full article for more details about Blanket Order guidelines.
February GL Monthly Close
The February General Ledger monthly close deadlines are as follows...
February 2020 PCard Reallocation
The reallocation deadline for February 2020 is Thursday, February 27.
Register Now for Travel Workshops (Introductory and Advanced)
The Travel Office has arranged for several classroom offerings of the Travel Workshop (Introductory and Advanced) sessions.
- Travel Workshop (Introductory) - This 3-hour travel workshop explains the fundamentals of business travel for Ohio State; covering the Travel Policy and specific travel resources for developing a travel budget and initiating the Travel Request for Authorization. In addition, the session includes a demonstration of travel booking through the university's Travel Agency for Individual Business Travel and their online booking tool for air, hotel and rental car. The introductory workshop is geared to the new traveler, arranger or those participants interested in a refresher in the basics of traveling on behalf of Ohio State.
See full article for details about the Advanced workshop as well as registration information for both sessions.
Not Sure Where to Go? Begin Your Search with Compass!
From checking your leave balance to searching for buildings and people, Compass makes it easy for you to manage business at Ohio State. Developed in partnership by the Office of the Chief Information Officer (OCIO) and the Enterprise Project, Compass helps you navigate administrative systems and resources. In addition, Compass will provide easy access to Workday when it launches this June. Explore Compass today!
New Travel Benefits
After more than a year since the adoption of the travel initiative, the travel office has negotiated new benefits for individual business travel. Effective January 1, 2020, travel booked through Corporate Travel Planners (CTP) or Concur, the online booking tool, will no longer incur agency fees as well as fees for itinerary or name changes. Airline related fees still apply. Additionally, the new contract has expanded car rental services to include Hertz, joining Enterprise and National. For details on benefits and discounts, visit the travel site.
Mileage Reimbursement Update
Effective January 1, 2020, the mileage reimbursement rate decreased from 58 cents per mile to 57.5 cents a mile for all business miles driven from January 1, 2020 through December 31, 2020.
FY20 PIER Moved up for Workday Transition
In preparation for the Workday transition, the FY20 Physical Inventory and Equipment Review (PIER) reports will be available early. PIER reports will be available on March 2, 2020 to ensure all asset information is correct in the Finance system prior to Workday go-live. The deadline for submitting updates is April 30, 2020.
More information will be released in the coming weeks with additional deadlines and instructions.
Contact Asset Management if you have any questions.
Travel Newsletter - January 2020
The Travel Newsletter for January 2020 will be released this week to travelers. To see the full newsletter and previous releases, visit the Travel website.