NewsLink Articles
Greetings Administrative System Users!
NewsLink provides news and information affecting users of Ohio State's Administrative Systems. Updates are collected twice a month, or more frequently as needed, and pushed out to system users by direct email. Bookmark and check this page frequently for the latest information. Upcoming NewsLink emails are scheduled for Monday, August 13 and Monday, August 27.
Key dates:
GFA Deadlines
July GL Monthly Close Deadlines
August PCard Reallocation Deadlines
The following link accesses system training information for Financials, eReports, HR and SIS. Separate Fiscal policy training is also available and offered by the Office of the Controller.
8/18 Finance System Maintenance affects eMat, eRequest, eTravel and eReports/Data Warehouse
OCIO technicians will be performing maintenance on the Finance System from 7 p.m. on Saturday, August 18 until midnight on Sunday, August 19, which will affect eRequest, eTravel and eReports/Data Warehouse. Those services will be unavailable during the maintenance period. In addition, the Wexner Medical Center's eMaterials (eMat) service will also be unavailable during the same maintenance window.
Any updates to this work will be posted to the OCIO System Status page.
Questions regarding this planned maintenance should be directed to the IT Service Desk at 614-688-4357 or through Self Service. Please reference change numbers CHG0035294 and CHG0035295.
August 2018 PCard Reallocation
The reallocation deadline for August 2018 is Thursday, August 30.
8/10 Feedback Friday Enterprise Project Blog Post
If you already subscribe to the Enterprise Project Digest or if you read the project news blog, you are probably aware of the Feedback Friday feature where answers to incoming questions are shared. The most recent Feedback Friday post provides some insight into Cost Center Managers and Supervisory Organization Hierarchies. This post may be of particular interest to our Finance System user community. It’s never too late to subscribe to the Enterprise Project Digest to receive monthly project highlights.
2018 Annual PIER Audit Deadline Reminder
As a reminder to all Equipment Coordinators and Senior Fiscal Officers, the 2018 Physical Inventory and Equipment Review (PIER) audit due date is fast approaching. Please make sure to have your audit submitted to Asset Management by Friday, August 31, 2018.
If you need a refresher on how to complete the audit, please see the "Complete Self-Audit" section of the Asset Management page found within the Business and Finance website.
Best Practice Reminder for eStores Order Comments
It is now required that eStores suppliers with web-based punch-out catalogs, map the header comments section of our purchase orders. This means that they are searching that field for data in a standard format, just as they do with "ship-to" and "location" fields. The purpose of this change is to allow the supplier to pick up the PR#, end user name and email information that is automatically imported into the header comments field as the eRequest is pushed to PeopleSoft.
If other comments are manually entered into Header Comments before the standard eRequest comments, the supplier will be unable to pick up end user information for that order. Package labels and packing slips will not include the end user information in this case. See the full article for more details and a sample.
Register Now for the Upcoming Travel Workshop (Introductory) Summer Series
The Travel Office has arranged for several classroom offerings of the Travel Workshop (Introductory) session that will begin in July and will run through September 2018.
This two-and-a-half hour travel workshop explains the fundamentals of business travel for Ohio State; covering the Travel Policy and specific travel resources for developing a travel budget and initiating the Travel Request for Authorization. In addition, the session includes a demonstration of travel booking through the university's Travel Agency for Individual Business Travel and their online booking tool for air, hotel and rental car. The introductory workshop is geared to the new traveler, arranger or those participants interested in a refresher in the basics of traveling on behalf of Ohio State. See full article for more details and registration information.
GFA Key Dates Autumn Term 2018
This article shares information about key dates for Autumn Term 2018 tuition assistance processing, along with links to OHR's tuition assistance page and details from the Graduate School about graduate student fellowships, funding and awards.
Access this link for...