Tagged: Grants

  • FY25 Important Year-end Payroll Accounting Timelines

    Cristina Cardenas|June 13, 2025
    To prepare for the end of the fiscal year, it is critical to review costing allocations to ensure they are accurate and up to date. The Payroll Funding reports can be used to review and identify when costing allocation updates need to be made. Due to the new date validations added for payroll accounting adjustments (PAAs) in May 2025, you will not be able to correct payroll funding with a PAA after the fact in the new fiscal year (after July 22, 2025) if the PAA does not involve an OSP grant. See the full post for the recommended costing deadlines for June FY25 along with additional details.

  • Subaward Issues with Roll-forward Encumbrances

    Juliette Lonsert|May 16, 2025
    As a part of fiscal year-end activities, subaward supplier contract encumbrances will be closed out for FY25 and re-opened in FY26. An encumbrance will not roll-forward into FY26 if a subaward supplier contract has an "Amendment in Process" status. This issue was confirmed in testing. As a result, the Office of Sponsored Programs (OSP) is providing the guidance shared in the full post for subaward supplier contract amendments.

  • New Date Validation for Payroll Accounting Adjustments  

    Juliette Lonsert|May 16, 2025
    On Tuesday, July 22, the new date validation for payroll accounting adjustments (PAA) will be updated for the new fiscal year. These restrictions are in place due to how Workday recalculates fringe when PAAs cross fiscal years. Workday recalculates fringe on the entire paycheck, not only the earnings on the PAA. See the full post for more details.

  • New Report Available for Grants Administrators

    Holly Ross|March 21, 2025
    The Principal Investigator Transactions Report is now available in Workday which allows Grants Administrators the ability to view non-personnel transactions initiated for their PIs for a given date range.

  • Resolved Discrepancies Between PI Portal and Workday Reporting

    Richard Hunter|November 14, 2024

    The updates listed below have been made to PI Portal and Workday Grants Reporting to ensure data is accurate and in-sync. Questions about the changes can be directed to orhelpdesk@osu.edu.

  • Subaward Supplier Contract Business Process Notification Updates

    Ric Hunter|July 11, 2024

    As of July 18, an updated Workday notification has been created following the approval of a Subaward Supplier Contract or Subaward Supplier Contract Amendment. A notification of fully approved subaward supplier contract or supplier contract amendment goes to all the prior approvers in the workflow and the initiator. This creates consistency with other spend transactions.

  • Routing Changes for Internal Supplier Invoices Tied to Blanket POs with OSP Grants 

    Richard Hunter|May 23, 2024

    As of Friday, May 31, all internal supplier invoices tied to a blanket purchase order and the Office of Sponsored Programs (OSP) Grant Hierarchy will route to the Grants Shared Service Center for review. This review is to help ensure that grants are charged only approved internal billing rates, comply with the grant agreement, and have appropriate supporting documentation. If there is not adequate detail to support the charges, the Grants Shared Service Center will be sending back the transactions.   

  • Subaward Issues with Roll-forward Encumbrances

    Ric Hunter|May 15, 2024

    As a part of fiscal year-end activities, subaward supplier contract encumbrances will be closed out for FY24 and re-opened in FY25.

  • Non-PO Internal Order Billing Workflow Changes for Grants

    Richard Hunter|February 23, 2024

    Beginning Friday, March 15, all non-PO internal supplier invoice lines over $5,000 tied to the OSP Grant Hierarchy will route to the Grants Shared Service Center for review prior to posting. This review is to help ensure that grants are charged only approved internal billing rates, charges are in compliance with the grant agreement, and have appropriate supporting documentation.

  • Terminated Employees in the "Effort Certification Status Report – OSU"

    Richard Hunter|February 8, 2024

    The Workday "Effort Certification Status Report – OSU" has been updated to ensure terminated employees are included. Previously, when using cost center or cost center hierarchy with the Org Assignment Cost Center Hierarchies prompt, terminated workers would not display.