New Date Validation for Payroll Accounting Adjustments  

On Tuesday, July 22, the new date validation for payroll accounting adjustments (PAA) will be updated for the new fiscal year. These restrictions are in place due to how Workday recalculates fringe when PAAs cross fiscal years. Workday recalculates fringe on the entire paycheck, not only the earnings on the PAA.

 To limit the impact of the fringe recalculation, the following date validation has been added:

• PAAs that DO NOT include an Office of Sponsored Programs (OSP) grant cannot be entered to move payroll expenses for a prior fiscal year. You will receive a critical validation message and will not be able to submit the PAA.
• PAAs that DO include an OSP grant can cross fiscal years but will be limited to moving payroll expenses for the previous 12 months.

To prepare for the end of the fiscal year, it is critical that you review costing allocations to ensure they are accurate and up to date for May and June. You will not be able to correct payroll funding with a PAA after the fact in the new fiscal year (after 7/22) if the PAA does not involve an OSP grant. You may still move payroll expenses between University and OSP grants for up to a year.  The validation looks at whether there is an OSP grant in the current or proposed lines of the PAA.