Tagged: Supply Chain

New catalogs for elevator maintenance and repair and electrical services are in Buckeye Buy. The contract book pages Elevator Maintenance and Repair Services and Electrical Services include supplier contact information and details on the campuses and/or facilities that each supplier services. See the full post for links to the contract book pages.

Second close for June FY26 will occur at 4 p.m. on Monday, July 20. All journals in "created" or "in progress" status for June will be canceled at that time. To avoid Workday performance issues and ensure we can successfully close the evening of July 20, please do not wait until the afternoon of July 20 to submit EIB journals. If you notice performance issues, please do not attempt to submit the EIB again. In addition, if the journal is not that many lines, please use the Workday user interface to complete the journal instead of an EIB.

A new Position ID field will be added to the "Find Journal Lines – OSU – Posted Journals by Amount Type" report on Monday, June 29. This update provides additional detail to help users better identify and analyze journal line activity.

Effective July 1, 2026, all internal service providers currently posting revenue to RC1075 – Sales Revenue External (formerly “Sales Income”) will be updated to RC1340 – Sales Revenue Internal to reflect the correct revenue source. This change aligns with the broader initiative to standardize and clarify revenue category usage across the university. The Controller’s Office will complete these updates centrally. Internal revenue posts through the internal order billing process; therefore, no additional action is required from earnings operations.

Future-dated appointments are now removed from the Personnel Expenditure Summary report’s FTE column, and Trainee Stipends (Object Class 4200) expenses have been moved from the Non-Personnel Expenditure Summary to the Personnel Expenditure Summary. Object Class was added to the Drill Down for Non-Personnel Expenditure Summary.

The “Forecast Plan Name” default prompt value has been updated to reflect the FY26 Spring Forecast being loaded on several Sources and Uses reports listed in the full post. Additionally, users utilizing saved filters for these reports may wish to update their saved filter using the “Manage my Saved Filters” task as previously saved filters will override the new defaults.

The "Find FDM Requests" report has been updated to include the most recently added request types of "FDM Request: Create New or Edit Existing Balancing Unit" and "FDM Request: Worktag Inactivation." Prompts will no longer default values except for the "Initiated On or After Date," which will default to the beginning of the current fiscal year. The output of the report has an added column to display "All Accessible Comments" so users may review the new worktag value or comments from the business process.

New approval and review steps for purchase requisitions are coming soon and will be rolled out in two phases this year (July 1 and September 1). Phase 1 will simplify approvals and shift some responsibilities, while phase 2 will fine-tune the process, clarify responsibilities, and add controls where needed.

Effective July 1, 2026 the Bid Waiver and Board of Trustees Resolution Waiver processes will officially transition into Workday, bringing significant improvements to how waiver requests are submitted, tracked, and approved. OSU Wexner Medical Center Employees should continue to work with their Medical Center Supply Chain team on all bid waiver needs. See the full post to learn more about what this change means for the university and what benefits will be realized.

The new Alcohol Service Pre-Approval Request in Workday will go live on on July 1, 2026, in alignment with the revised Alcohol and Other Drugs policy. The new process will provide a more consistent way to review and approve alcohol service at applicable university-sponsored events. The Workday form will guide users through event-specific questions and route requests based on the appropriate review path. See the full post for more details.