Tagged: Supply Chain

Additional improvements (Phase 2) have been made to the "Personnel/Non-Personnel Expenditure Summary" Workday reports. Phase 1 details were shared in June. Link is in the full post. The "Personnel Expenditure Summary" now gives the user the ability to break out Cost Share and Sponsor costs. And the report run time has been improved for both reports!

The Worker Security Assignments report is now available in Workday. This report can be used as an alternative to the weekly Excel file refreshed by the Enterprise Business Solutions team. However, because it queries a large data set, it may run slowly at times. Read on to learn more about the report's features and which roles can access it.

A new column has been added to the "Business Process Approval Times - Supplier Invoice Request Detail" and "Business Process Approval Times - Supplier Invoice Request Summary" reports. This column captures the approval time for the Buyer approval role and was added to report on the recently implemented approval step for supplier invoice requests that exceed the bid limit.

The "Find Purchase Orders - Detailed Location Information" report has been enhanced to include the Purchase Order Line Requested Delivery Date field on the output of the report. This addition enables users to identify purchase order lines that have reached their requested delivery date but have not yet been received. It also allows for easier comparison between the requested delivery date and the actual receipt date.

The "Find Supplier Invoice Request (SIR) Summary - OSU" report has been enhanced to include additional fields from the Bid Waiver Data form. Users can now view the following information directly on the report output: Contract Number, Waiver Type, Waiver Category Code (for Central Purchasing use only), and Justification.

New catalogs for elevator maintenance and repair and electrical services are in Buckeye Buy. The contract book pages Elevator Maintenance and Repair Services and Electrical Services include supplier contact information and details on the campuses and/or facilities that each supplier services. See the full post for links to the contract book pages.

Second close for June FY26 will occur at 4 p.m. on Monday, July 20. All journals in "created" or "in progress" status for June will be canceled at that time. To avoid Workday performance issues and ensure we can successfully close the evening of July 20, please do not wait until the afternoon of July 20 to submit EIB journals. If you notice performance issues, please do not attempt to submit the EIB again. In addition, if the journal is not that many lines, please use the Workday user interface to complete the journal instead of an EIB.

A new Position ID field will be added to the "Find Journal Lines – OSU – Posted Journals by Amount Type" report on Monday, June 29. This update provides additional detail to help users better identify and analyze journal line activity.

Effective July 1, 2026, all internal service providers currently posting revenue to RC1075 – Sales Revenue External (formerly “Sales Income”) will be updated to RC1340 – Sales Revenue Internal to reflect the correct revenue source. This change aligns with the broader initiative to standardize and clarify revenue category usage across the university. The Controller’s Office will complete these updates centrally. Internal revenue posts through the internal order billing process; therefore, no additional action is required from earnings operations.

Future-dated appointments are now removed from the Personnel Expenditure Summary report’s FTE column, and Trainee Stipends (Object Class 4200) expenses have been moved from the Non-Personnel Expenditure Summary to the Personnel Expenditure Summary. Object Class was added to the Drill Down for Non-Personnel Expenditure Summary.