Tagged: Supply Chain

Beginning Friday, March 15, all non-PO internal supplier invoice lines over $5,000 tied to the OSP Grant Hierarchy will route to the Grants Shared Service Center for review prior to posting. This review is to help ensure that grants are charged only approved internal billing rates, charges are in compliance with the grant agreement, and have appropriate supporting documentation.

New “stand-in” supplier called “SIR New Supplier Request - SPL-0000012” was created to aid end users in submitting payment requests via "Supplier Invoice Request" when a new supplier is being requested.

Buckeye Buy internal supplier catalogs now have a Preferred tag assigned to them in Workday. To limit your search to internal supplier catalogs, enter an item description and check the Preferred box in the Item Tags section in the left pane.  

The screenshot below provides a visual example. When searching for “room night,” with Preferred checked, the results will bring back internal supplier, The Blackwell.

An update has been made to the notification that is sent following approval of a Spend Authorization if a cash advance is included. Spend Authorizations that include cash advances will now receive an alternate notification with content specific to cash advance policies.

The "Miscellaneous Payment Request" business process has been modified to route Petty Cash/Human Subjects associated with Office of Sponsored Program (OSP) Grants to the OSP accountants.   

Accordingly, "Business Process Approval Times - Miscellaneous Payment Request Details" and "Business Process Approval Times - Miscellaneous Payment Request Summary" have been updated to reflect the new security role in the approval process.

The week of Monday, February 5, two additional approvals will be available in the Supplier Invoice Business Process listed below.

• New Approval for Cash Manager – Treasury will approve any requests to external suppliers when the supplier has a Payment Type of "Manual" or "Wire" and the total invoice amount is greater than or equal to $1 Million.
• New Approval for Export Control Specialist is available as an ad-hoc approval for Accounts Payable to add in as needed. 

The Controller’s Office and Financial Planning & Analysis (FP&A) require that all earnings operations who bill internally, publish their FY24 internal rate/fee listing on their website by February 29, 2024. If this information is not hosted on a website, please describe exactly where the information is generally available to internal customers (e.g. catalog in Workday, eRAMP etc.).

Internal Order Billing 1 and 2 have been updated. If you were in progress in this training you should have received and email from the training team advising that you will need to restart the course because the previous link will no longer be active.

To assist with the Year End Procurement Roll Forward process, the Controller’s Office will soon be analyzing and closing out old internal and external Purchase Orders (PO) which meet the following parameters: 

Supply Chain business process notifications continue to be reviewed to help create consistency across each process. The business process notification enhancements detailed in this post will be implemented during the weeks of January 15 and January 22.

Week of January 15 enhancements: