Tagged: Supply Chain

We are a week away from implementing changes to Buckeye Buy. There are a few more items to share before we go live on May 8, 2023.  

One of the changes associated with the move to ordering of goods and services into Workday is with requisition sourcing rules. Starting on Monday, May 8, when you create a requisition for multiple goods, some may be fulfilled from inventory, instead of from an external supplier. The intent behind these sourcing changes is to use any inventory on hand first before ordering more from the external supplier.  

The job aids listed below will be updated on May 8 to accommodate a new enhancement to Workday ordering that reduces the clicks needed to place an order.

In order to improve the Workday purchasing experience for end users, on Monday, May 8, the SC99999 spend category will be renamed from: 

OFFICE USE ONLY - Do Not Change (SC99999) to *Do Not Know (SC99999) 

This renaming allows for this spend category to default as the first selection option when Spend Categories are searched in transactions. 

Blanket orders are used for transactions that occur very frequently (daily or multiple times a week), have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy.

Water Service blanket purchase order information for FY24 (July 1, 2023 to June 30, 2024) is now available.

Annual office water service purchase orders to Magnetic Springs (5 Gallon water service and water filtration units) must be placed outside Buckeye Buy and must be a single-line blanket type purchase order. Please do not create a create a separate line to contain the $0.00 charge for the 5 gallon water dispenser.

For FY24 the pricing will be as follows:

Office Water Service: 5 Gallon Pricing:

A Catering Service line has been added to most of the drop-off service catalogs in the Catering Marketplace. This will allow users to enter a one-line order for event food, beverages, disposables, etc. as quoted by the supplier. Rooster’s, Chick Fil-A, and Mazah Mediterranean Eatery catalogs do not include this line yet but may in the coming days.

Contact The Marketplace Team at BF-Marketplace@osu.edu with questions about the Catering Marketplace.

Encumbrances for blanket purchase orders associated with fiscal year 2024 will first post to fiscal year 2023 until a manual job is run at month-end to move the encumbrance into fiscal year 2024. The process will look for any blanket purchase orders created after 4/17/23. It is also important to review the Creating a Blanket Purchase Order job aid in the Administrative Resource Center (ARC).