Tagged: Supply Chain

Encumbrances for blanket purchase orders associated with fiscal year 2024 will first post to fiscal year 2023 until a manual job is run at month-end to move the encumbrance into fiscal year 2024. The process will look for any blanket purchase orders created after 4/17/23. It is also important to review the Creating a Blanket Purchase Order job aid in the Administrative Resource Center (ARC).

One way to prepare for bringing the Buckeye Buy experience directly into Workday is to confirm your work space (deliver-to address) is correct to ensure accurate deliveries. To confirm your work space, log in to Workday, navigate to your profile, and select Job from the menu. On the Job Details tab, locate the Work Space field below the Location field. If there is no Work Space field, one is not set up on your profile yet.

Coming in May, we are making strides to improve the purchasing experience in Workday.  

What’s Changing:  

• Buckeye Buy requisitions will require fewer clicks to search the catalog within Workday or connect to supplier websites.  
• Requesters will be able to set catalog search filters to find preferred items more easily. 
• The Requisitions application will be the recommended method for creating a requisition. The Create Requisitions task will no longer be recommended. 

Please do not begin entering FY24 blanket purchase orders until April 2023. More information and detailed instructions on creating FY24 blanket purchase orders will be posted in a future Newslink article. 

Coming in May, the Buckeye Buy shopping experience will transition from the current third-party website (GHX Procure) to being all self-contained within Workday. 

Bringing the Buckeye Buy experience directly into Workday simplifies the “shopping” process for end users. It also allows end users to see the different stages of their orders through the procure-to-pay lifecycle. 

What benefits will we get from doing this? 

As we prepare to move ordering of goods and services into Workday, a change is coming for supplier contracts. Existing supplier contracts used for procurement in Workday as of February 10 may have a suffix of “Do Not Use” added to the contract name. A new contract with the original name will be created as of February 10. The original contract will remain open until fiscal year end close to allow open transactions to process against it, which means both the old and new contracts will be active and available at the same time.