A new RoundTrip (punch-out) catalog from laboratory products distributor, Neta Scientific is available in Buckeye Buy.
See contract book page for contract details and supplier contact information. A custom quote feature will be available in the catalog in May.
A new Inbox Filter for Workday was created April 28 for use on match exceptions, specifically within the CCH7 cost center hierarchy. This new match exception lookup is tied to the requisition line and requisition line distribution business objects. The naming convention for this filter is “XCF_EMI_Match_Exception_CCH7.” Instructions for using it appear in the Create, Edit and Apply an Inbox Filter job aid.
For select Finance and Supply Chain business processes, if a user has more than one security role for approval at different steps in a process, one approval now applies to all approval steps. For example, a cost center manager who also holds the role of grant manager will only approve once. For future approvals, the previous approval will apply. The business processes listed in bullet points are impacted by this approve once change, which has been added to Workday production as of Friday, April 29.
Starting April 25, for those who order special order gases from the UNIV Gas Cylinder Warehouse, there are new instructions for Workday requisitions. This new internal supplier process will allow the orders to be emailed to the Gas Warehouse and will help streamline the process. These differ between on campus and off campus locations, so read carefully.
There is a new inbox filter for Workday that can be used for requisitions at the CCH7 cost center hierarchy level.
The naming convention for this filter is XCF_EMI_Requisition_Final_CCH7. The instructions for using the filter are in the Create, Edit and Apply an Inbox Filter job aid.
When creating a new inbox filter:
Encumbrances for blanket purchase orders associated with fiscal year 2023 will first post to fiscal year 2022 until a manual job is run at month-end to move the encumbrance into fiscal year 2023. The process will look for any blanket purchase orders created after 4/18/22. It's also important to remember the FY23 UNIV Blanket Order Processing Time Period information shared earlier in the month.
New tips and tricks information is being added to the Business and Finance website which will provide users with an overview of business processes and a crosswalk to additional resources. The first item being added is Supplier Invoice Process Tips and Tricks.
Blanket orders are used for transactions that occur very frequently (daily or multiple times a week), have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy. This reminder is being shared in advance of the revised job aid being available. The job aid will be posted to the Administrative Resource Center by April 18 and linked to this communication.
Workday will be unavailable due to planned monthly maintenance on Saturday, April 9, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is online.
Health System Supply Chain users should note the important information listed below.
New catalogs for power washing, window cleaning, roofing services, and specialty dental supplies are available now in Buckeye Buy. See the New Catalogs in Buckeye Buy update on the Business and Finance website for details on the new catalogs and supplier contact information. (https://busfin.osu.edu/news/2022/04/01/new-catalogs-buckeye-buy)