Business Process Notification Updates

Supply Chain business process notifications continue to be reviewed to help create consistency across each process. The business process notification enhancements detailed in this post will be implemented during the weeks of January 15 and January 22.

Week of January 15 enhancements:

• For purchase orders (PO) where there is no requisition, the prior approvers of the PO will now be notified if the PO is denied.  
• For match exception overrides that have been denied, the Requisition Requester will now be notified (University Company only). 

As a reminder, enhancements were previously added to the PO business process to notify the requisition requester once the PO is fully approved and ready to be issued to the supplier. No action is needed from the requisition requester, the notification is for information purposes only. The issuing of the PO to a supplier will follow its standard, automatic process. 

Week of January 22 enhancements:

• Spend Authorizations and Expense Reports:
  • Notify traveler/payee and expense data entry specialist (if applicable) if the dollar amount changes from time of submission to time of final approval.
  • Notify traveler/payee and expense data entry specialist (if applicable) when a request is canceled.
  • Notify prior approvers if the transaction is denied (bug fix).
• Miscellaneous Payment Requests:
  • Notify the Requester when the business process is fully approved, if the dollar amount changes from time of submission to time of final approval.
  • Notify the Requester if the request is canceled.
  • Notify prior approvers if the transaction is denied (bug fix).