Business Assets and Trackable Spend Categories

Cost Center Managers and Service Centers have a responsibility to ensure the appropriate spend category is used on all transactions.

Pay special care to non-catalog requests with items with a useful life of one or more years that are over the greater than $5,000 threshold and ensure an appropriate trackable spend category is used; otherwise, the transaction will not route for registration. The "Spend Categories – FDM Values" report can be run with a filter on "Spend Category is Trackable" to identify trackable spend categories.

It is recommended to run "Find Supplier Invoice Details – OSU" monthly for your CC/CCH with a Line Spend Category Hierarchy of "Non-Trackable" to review for any greater than $5,000 missed items that need to be manually registered.

It is also recommended to run "Find Expense Report Details – OSU" monthly for your CC/CCH to review for any greater than $5,000 missed items that need to be manually registered.   

Send requests for manual registration to the Department Cost Center Asset Tracking Specialist. These steps have been added to the Monthly Unit Reconciliation Checklist.