Changes to Company, Contract Type on Supplier Contracts in Workday Coming Feb. 2023

In May 2023, ordering of goods and services will take place within Workday instead of being directed to GHX. Some changes will be made in Workday leading up to going live with the new process. One of those changes is how supplier contract information from MediTract and OnBase is loaded into Workday. Currently, when a contract transfers to Workday, it is put under the "Combined - The Ohio State University" company. This setup allows users with access to view any supplier contract negotiated for the University, the Health System, or OSU Physicians.

In February 2023, the setup will change and the company listed on the supplier contract header will be the contract owner. Only users with access to view supplier contracts under the contract owner company will be able to view those supplier contracts. If you need access to view supplier contracts under a different company, work with your security liaison to request access. 

With this change, a new contract type of "Multi Participant" will be used to indicate that the contract applies to one-or-multiple OSU companies (University, Health Systems, OSUP). To see the companies under that contract, view the "Contract Participants" section of the supplier contract. We will no longer be using the contract types of Joint Contracts, Medical Center Contracts, and University Contracts. 

Information within MediTract and OnBase will remain the same. This change is associated with how the information from those systems will appear in Workday. Changing are the company designation, participant companies, contract type, and SPC-number. Remaining the same are the contract name, contract reference, and existing purchase orders.