Tagged: Workday

Updates were made to Module 1 of the 2 part Internal Order Billing BuckeyeLearn training.

A new BuckeyeLearn Curriculum called "The Buying Experience" is now live. This is a 6-module curriculum covering the most used Requisition types for new employees. These can be taken as a full curriculum, or each one can be watched as a stand-alone course. 

Additional Quick Tip text will be visible for Create Spend Authorization, Create Expense Report, and Edit Expense Report tasks. The new Quick Tips will be visible to self-entry workers and provide guidance next to the fields being populated which can be accessed by clicking on the blue circled question mark icon.

Note: This functionality is not currently available on the related Expense Data Entry Specialist tasks of Create Expense Report/Spend Authorization for Worker and Non-Worker.

Effective immediately, the following unused fields will be hidden on a project’s summary Workday page: Billable, Customer, Include Project ID in Names, Optional Balancing Worktags, Optional Project Hierarchies, and Project Currency.

These fields will still appear on existing reports.

To facilitate ad-hoc financial reporting in Tableau, a new Tableau Data Source which contains Adaptive Operating plan lines data for UNIV from Workday has been created in the RAE. The data source has loaded the items listed below.

• FY23 Autumn Forecast - UNIV
• FY23 Operating Plan - UNIV
• FY23 Spring Forecast - UNIV
• FY24 Autumn Forecast - UNIV
• FY24 Operating plan - UNIV
• FY24 Spring Forecast - UNIV
• FY24 Summer Forecast - UNIV
• FY25 Operating plan - UNIV
• FY25 Summer Forecast - UNIV

The "Plan Versus Actuals by Plan Worktag" and "Plan versus Actuals by Plan Worktag - With Ledger Account" reports have been enhanced with new dynamic column headings to provide greater clarity to the selections made at report runtime. Now instead of simply displaying "Plan," the column heading will display the Plan/Forecast Name that was selected at report runtime.

Please send questions about these updates to ctl-businessprocesses@osu.edu

The "Find Purchase Order Details - OSU" reports has been updated to include two new fields for line level status details named "Purchase Order Line Status" and "Line is Cancelled" which provides insight to the statuses of specific Purchase Order Lines.

The "Find Purchase Order Summary - OSU" report has been updated to include the Purchase Order Reference ID Field. This field is can be used by Internal Service Providers to populate their EIB templates when processing credits on fully invoiced Purchase Order Lines.

During the months of November and December, the Procurement and Supply Chain reports listed below will be enhanced to add a new prompt for "Projects." This prompt will provide additional search options on projects and is intended for areas managing large projects with multiple phases in Workday. 

The list below indicates the reports being updated, as well as the date each report is expected to be updated.

A new report named "Business Processes Awaiting Action - Asset Detail" has been released to aid in locating where asset events are in workflow. This report displays one row per event awaiting action and will provide basic information about the asset as well as days awaiting action and days since assignment.

With the release of this new report, the older "Transactions in Progress - Asset Registrations and Transfers" report will be retired on Friday, November 15.

Starting in December 2024 and annually thereafter, the Expense Office will be conducting the Miscellaneous Payment Request and Non-Travel Expense Report clean-up. The clean-up process will include the cancellation of any Miscellaneous Payment Requests or Non-Travel Expense Reports that are in "Draft" or "In progress" status for more than 365 days. Cancellation of these unfulfilled tasks will improve system performance and eliminate unneeded content.