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The reports listed below will be updated during the week of Monday, February 24 to enhance user ability to analyze expenses. Current state, these reports have the ability to expand directly from the ledger account value into all Spend Category detail lines. This update will group the Spend Categories into groupings determined in the All Spend Categories hierarchy. Reports will populate level 5 of this hierarchy with the ability to further expand to detail line items if needed. The hierarchy groupings can be viewed in the “Spend Categories – FDM Values" report.

Dublin Cleaners and Snow White Cleaners have been awarded new OSU contracts for dry cleaning services. Both suppliers have one-line service catalogs in Buckeye Buy under the Search Catalog link. See the Business and Finance news item for more details and supplier contact information.

Spend category hierarchies (level 5) will be updated to create logical groupings of expenses. These groupings will help provide a level of visibility that is inbetween the high-level Supplies and Services view, and the granular spend category level. Below are a few examples of logical expense groupings the changes will create.

• Computer, Audiovisual, and Copying Services
• Maintenance and Repair Services
• Financial, Accounting, and Legal Services
• HVAC, Electrical and Electronic Components

New functionality will be available starting Friday, February 14, which will allow business travelers to email or mobile scan receipts into Workday. The functionality uses AI to read receipts and create a Quick Expense record. The Quick Expense will not automatically generate payment or reconcile PCard transactions.

Requirements have been updated to provide guidance on how employee vs independent contractor work at Ohio State should be classified.

Report Enhancement: Find Journal Lines - OSU - Posted Journals by Amount Type: The "Find Journal Lines - OSU - Posted Journals by Amount Type" report has been enhanced with an additional field for "Object Class" in the output of the report.

Grant - FDM Values Report Enhancements: The output of the report "Grant - FDM Values" has been enhanced to include four additional columns. Those columns include the Award Line From Date, Award Line To Date, Prime Sponsor Type, and Sponsor Type.

Supplier Contracts Prompt Added to Procurement Reporting: A "Supplier Contracts" prompt has been added to three reports to enable users to search by supplier contracts. The reports include "Find Supplier Invoice Summary - OSU," "Find Supplier Invoice Detail - OSU," and "Find Purchase Order Summary - OSU."

Fastenal is the contracted supplier for building maintenance supplies and janitorial products. University purchases for these items must go through Buckeye Buy. And if you’re a frequent user of the Fastenal catalog in the supplier website section of Buckeye Buy, you may be able to save time with order templates.

Effective January 28, the International Acknowledgement of Understanding Questionnaire will include additional acknowledgement content, such as Travel Documentation Requirements, Accident and Sickness Insurance (War Exclusion Disclaimer), International Ground Transportation and Fly America Act Requirements. The International Acknowledgement of Understanding Questionnaire was originally established with the release of university wide Travel Guidelines to acknowledge health and safety risks with international travel.

A new spend category has been created for Catering Equipment Rental (SC11037). Please use this spend category for the service of renting out specialized equipment and tools used for catering events, parties, and gatherings, such as: Tableware (e.g., plates, glasses, cutlery, napkins), Beverageware (e.g., cups, mugs, wine glasses), Event furniture (e.g., tables, chairs, linen), Party tents, Serving equipment (e.g., chafing dishes, food warmers, platters, serving trays), and Bar equipment (e.g., cocktail shakers, ice buckets, bar counters).