Tagged: NewsLink

New inventory spend categories have been created to improve visibility into inventory write offs and adjustments. These include: Inventory - Shrinkage (SC10744), Inventory - Cost Adjustment (SC11040), Inventory - Obsolete (SC11039), and Inventory - Spoilage (SC11041). See the full post for details.

On Tuesday, July 22, the new date validation for payroll accounting adjustments (PAA) will be updated for the new fiscal year. These restrictions are in place due to how Workday recalculates fringe when PAAs cross fiscal years. Workday recalculates fringe on the entire paycheck, not only the earnings on the PAA. See the full post for more details.

The ODS (DWHCRPT) and data mart (DWDMOSU) will be retired on June 1, 2025. Student data currently housed in the ODS (DWHCRPT) and the data mart (DWDMOSU) has transitioned to the RAE (Reporting and Analytics Environment). Since Autumn 2024, the primary communication tool for updates regarding this transition to the RAE is the ODS users mailing list that we’ve also been using to reach ODS users directly. There is also information posted through the Data Lake page.

New Manage Absence desktop and mobile experiences in Workday now provide a more efficient and user-friendly approach to viewing and requesting time away from work, making essential absence-related tasks easier to find.

The following are two of the latest Buckeye Buy updates. Internal supplier, the Office of Technology and Digital Innovation (OTDI), offers a new hosted catalog for On Demand Software in Buckeye Buy. Overleaf Professional software at the FY25 - FY26 rate is the first product offering, but more options will follow. Please note that the Lowe’s Home Improvement supplier website has been removed until further notice from Buckeye Buy. Requestors are advised to search catalogs from alternative contracted suppliers. Purchases from Lowe’s can still be made by PCard although contract discounts will not be extended in that case. See the full post for additional details and contact information.

New custom validations have been implemented for accounting journals for The Ohio State University ONLY. The following journal sources are excluded: Central Correction No ACP, Conversion, Supplier Discount, and Capital Expense Reclass. See the full post for a list of validation rules.

These reporting updates are current as of May 5. The "Due Date" field has been removed on the prompt and output of both the "Reports Find Purchase Order Summary - OSU" and "Find Purchase Order Details - OSU" reports. In addition, a new column has been added to the output of the "Business Processes Awaiting Action - Asset Detail" report. The new column displays the Business Process Type. This has been added to allow users to identify and obtain metrics for the type of event that is awaiting action more easily.

As part of year end procedures and to help ensure a successful procurement roll forward, it is recommended that units review and close out old items with remaining balances if they will no longer be invoiced. Two helpful reports are available to assist with year-end business document clean up: the "UNIV Remaining Encumbrances - Requisitions, POs, Spend Authorizations" report and the "Purchase Orders with Documents Awaiting Action" report. See the full post for more details and report criteria information.

A new desktop and mobile experience for Absence is coming to Workday on May 6. Manage Absence will allow you to easily navigate and manage absence requests in a simple calendar view. People leaders will be able to navigate to their team’s calendar view and make requests on behalf of their employees without navigating to each profile. See the full post for features and benefits.

Beginning May 1, departments and units selling goods and services on credit to customers (accounts receivable) should use the “Create Request” task in Workday to request new customer records and edits to existing records. Note, this change DOES NOT apply to Internal Order Billing (IOB) or cash sales. Communications about customer record maintenance will now include both system-generated emails and Workday notifications, rather than relying exclusively on email. You may still receive occasional emails if additional information is needed to process a request. This new process replaces the existing Qualtrics form used for customer data collection. For additional details and a job aid link, read the full post.