Mastering Microsoft 365: Should I store files in Teams or OneDrive?

We often get questions about when to use Teams and when to use OneDrive for Business. In general, it is best to use OneDrive for Business for storage of files that are not shared or may need to be shared temporarily. Microsoft Teams is great for sharing files and long-term collaborations with other users.

Both OneDrive and Teams help secure your files and let you access them from any device. Both also also let you collaborate with others on the latest version of a file instead of sending around different copies, resulting in outdated versions and multiple versions of the same file.


Use OneDrive to store:


Use Teams Files to store:

For additional details about storing files, visit: Collaborating with Teams, SharePoint, and OneDrive - Microsoft Support.

Get Help

Job aids on the Administrative Resource Center (ARC) can help you learn the finer aspects of using these tools (login required). If you need additional help, the IT Service Desk offers 24-hour support, seven days a week.