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News

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Proctoring RFP Aims to Improve Assessment Solutions

The Office of Technology and Digital Innovation (OTDI) is leading a Request for Proposals (RFP) for an enterprise-wide proctoring tool or tools to support teaching and learning at the university. Our goal is to ensure the university has the most accessible and user-friendly platform available, making it easy for instructors and students to take exams in a protected environment.

Changes Planned by Gmail May Affect Email Account Forwarding  

If you forward your Ohio State or BuckeyeMail account to Gmail, security changes announced by Google could impact delivery of messages to Gmail beginning in February 2024. We expect other services to enact similar measures. While Ohio State’s policies around email forwarding remains unchanged, you may miss critical messages if you continue to forward your email account.

Roll Out of OneDrive for Web “Offline Mode” Starts in December

Microsoft is enabling a new feature called “Offline Mode” that will allow you to continue working with the OneDrive web app in your browser, OneDrive PWA (Progressive Web App), or Microsoft Teams even when you are offline. This update will be made to OneDrive on Windows and for macOS devices...

Email Management: How to Use Retention Tags 

As Ohio State works to decrease its email storage footprint, OTDI is publishing a series of articles that will help you take steps to reduce the number of emails you are storing. The first...

Updates to Cash Advances for Human Subjects, Petty Cash, and Change Funds 

An updated job aid for "Cash Advances for Human Subjects, Petty Cash, and Change Funds" will be posted to the Administrative Resource Center (ARC) on Monday, December 11 . The job aid has been enhanced and describes how to request petty cash/change funds while also outlining the related accounting impacts.

New spend and revenue categories have also been created to support this process. The naming conventions for select new spend categories and revenue categories have been updated to provide more visibility to the related accounting changes. These updates allow for more direct mapping to ledger accounts for change funds and more transparent description of selection options.

End users should review the changes provided in the full post to determine whether spend category or revenue category selections should be updated during the process for cash advances for human subjects, petty cash, or change funds.

December Finance and Supply Chain Report Updates and Changes

Spend Exceptions Dashboard Decommissioning:

The dashboard "Spend Report Exceptions" will be decommissioned on Friday, December 29 . End users should utilize the new "Exceptions Dashboard" for viewing policy exceptions for requisitions, expense reports, and supplier invoice requests. A report group could also be scheduled for viewing exceptions. To run the report group, use the Schedule a Report task and enter "Exceptions Report Group" in the report name. The report group can be run in real time or scheduled for a later or reoccurring date.

Prompt Enhancements to Business Process Approval Times - Summary Suite:

Several prompts have been added to all reports in the "Business Process Approval Times - Summary" suite. The Grant Hierarchies field has been added to allow searching for transactions specifc to the Office of Sponsored Programs (OSP) and an Exclude Worktags field has been added to allow for exclusion of OSP transactions (by excluding FD520), as well as other worktag types. Additionally, a new Cost Center prompt as well a Cost Center Hierarchies prompt have been added to allow end users to search by any cost center and/or hierarchy level. Please note, for split-funded transactions, only one cost center and corresponding CCH are pulled from the transaction. The line distribution for the highest amount is the line from which the cost center and cost center hierarchy are drawn.

HR for Finance - Compensation Changes Enhancements:

New fields have been added to the output of the "HR for Finance - Compensation Changes" report (excludes changes from Hires, Add Job and Change Job). These fields include Current Base Pay Annualized and Proposed Base Pay Annualized. The enhancements are to show annual pay in a consistent manner for both exempt and non-exempt employees.

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Employee Spotlight

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Tom, his wife and daughter pause for a sunrise snapshot on one of their many hikes.
Tom Marker
Security Analyst

Get to know Tom Marker! This Buckeye for Life started as a student employee and never left (the tuition benefit was a nice motivator)! He enjoys that his job allows him to solve complex puzzles for customers across the university, with the end goal of providing secure solutions. This former woodworker and Blizzard spinner originally planned to go into psychology, but his love of computers steered him into IT. If you catch Tom on Teams, be sure to ask him to play Cruel Summer on ukelele!Learn more

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