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News

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Updates to Cash Advances for Human Subjects, Petty Cash, and Change Funds 

An updated job aid for "Cash Advances for Human Subjects, Petty Cash, and Change Funds" will be posted to the Administrative Resource Center (ARC) on Monday, December 11 . The job aid has been enhanced and describes how to request petty cash/change funds while also outlining the related accounting impacts.

New spend and revenue categories have also been created to support this process. The naming conventions for select new spend categories and revenue categories have been updated to provide more visibility to the related accounting changes. These updates allow for more direct mapping to ledger accounts for change funds and more transparent description of selection options.

End users should review the changes provided in the full post to determine whether spend category or revenue category selections should be updated during the process for cash advances for human subjects, petty cash, or change funds.

December Finance and Supply Chain Report Updates and Changes

Spend Exceptions Dashboard Decommissioning:

The dashboard "Spend Report Exceptions" will be decommissioned on Friday, December 29 . End users should utilize the new "Exceptions Dashboard" for viewing policy exceptions for requisitions, expense reports and supplier invoice requests. A report group could also be scheduled for viewing exceptions. To run the report group, use the Schedule a Report task and enter "Exceptions Report Group" in the report name. The report group can be run in real time or scheduled for a later or reoccurring date.

Prompt Enhancements to Business Process Approval Times - Summary Suite:

Several prompts have been added to all reports in the "Business Process Approval Times - Summary" suite. The Grant Hierarchies field has been added to allow searching for transactions specifc to the Office of Sponsored Programs (OSP) and an Exclude Worktags field has been added to allow for exclusion of OSP transactions (by excluding FD520), as well as other worktag types. Additionally, a new Cost Center prompt as well a Cost Center Hierarchies prompt have been added to allow end users to search by any cost center and/or hierarchy level. Please note, for split-funded transactions, only one cost center and corresponding CCH are pulled from the transaction. The line distribution for the highest amount is the line from which the cost center and cost center hierarchy are drawn.

HR for Finance - Compensation Changes Enhancements:

New fields have been added to the output of the "HR for Finance - Compensation Changes" report (excludes changes from Hires, Add Job and Change Job). These fields include Current Base Pay Annualized and Proposed Base Pay Annualized. The enhancements are to show annual pay in a consistent manner for both exempt and non-exempt employees.

Changes to Buckeye Buy Catalogs 

During the week of December 11, enhancements will be made to select Buckeye Buy items that will allow the commodity code to automatically populate on purchase requisitions. During the transition, requests to add or update affected items will be held until maintenance is complete. The estimated maintenance complete date is Friday, December 15 .

For UNIV purchases only - If the commodity code is not automatically populated, the commodity code field is no longer required.

Don't Let Phishing Spoil Your Day

In today's digital world, phishing scams are a constantly growing threat to individuals and organizations like Ohio State. These deceptive schemes often involve malicious actors crafting emails or text messages that mimic...

Pronouns to Synch Across Carmen and Zoom

Beginning this spring, students, staff and faculty may notice a change in their displayed pronouns in CarmenCanvas and CarmenZoom. These two tools will begin pulling pronoun information from my.osu.edu, the Ohio State app, Buckeye Link (for students), and Workday (for faculty and staff). Any...

Retiree Group Term Life Insurance Payment Options

Retiree Group Term Life Insurance coverage has a new billing process for the first billing quarter of 2024. The new process will begin Friday, Dec. 1, and provides a more streamlined process with additional payment options. As a reminder, retirees elect coverage in Workday following a September implementation.

Ohio State’s Accounts Receivable now sends invoices and collects payments instead of Human Resources. Online payment is available at go.osu.edu/paymybill using an eCheck or credit/debit card, and mailing a check or money order to Accounts Receivable continues as a payment option. Retiree GTLI coverage and premium amounts will not be impacted. More information is available on the HR Life Insurance page .

What you need to do:

Be aware of this enhancement and refer to the Life Insurance page on the HR website for more information.
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Employee Spotlight

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Tom, his wife and daughter pause for a sunrise snapshot on one of their many hikes.
Tom Marker
Security Analyst

Get to know Tom Marker! This Buckeye for Life started as a student employee and never left (the tuition benefit was a nice motivator)! He enjoys that his job allows him to solve complex puzzles for customers across the university, with the end goal of providing secure solutions. This former woodworker and Blizzard spinner originally planned to go into psychology, but his love of computers steered him into IT. If you catch Tom on Teams, be sure to ask him to play Cruel Summer on ukelele!Learn more

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