Microsoft Teams Retention Aligning to University Guidelines
On Friday, Dec. 3, we will make updates to retention times for Microsoft Teams individual and group (channel) chats to align them with university retention policy and compliance. There is no expiration time on a Team or the data (files) contained within a Team; this will not change.
What is changing?
Recording or Chat
Individual and 1:1 Chats
Automatic deletion after 1 year, rolling schedule
Automatic deletion after 3 years, rolling schedule
Team groups chat conversations
Automatic deletion after 10 years, rolling schedule
To remain in compliance with content-appropriate retention schedules, you can also manually delete content:
- Individual user messages inside a Teams group chat can be deleted to remain in compliance with content-appropriate retention schedules.
- Team interactions (can be deleted by an admin or Team owner).
Most of these retention periods are 3 years, because that is a sufficient to meet retention guidelines that apply to the most common recordings, class materials and trainings/presentations. Carefully consider the content type of anything that needs kept longer to ensure it complies with retention schedules.
For a comprehensive breakdown of Microsoft 365 service storage and recommended records management guidelines please refer to the University Microsoft 365 Matrix on the University libraries records management website.