This news item is being shared and cross-posted among multiple channels within the Identity Management, Buckeye Link, and Workday user communities.
In a collaborative effort to improve data synchronization across university systems, Ohio State is making the following changes to improve the consistency by which students, faculty and staff identify in university systems.
As of Thursday, June 29 , any changes made by students, faculty, and staff to personal information including legal sex, pronouns and preferred name will be synchronized across Identity Management (my.osu.edu), Buckeye Link for students (PeopleSoft), Workday for faculty and staff, and the Ohio State Mobile application. While other partner systems may also share such data, only personal information changes made through the four listed above will synch.
In addition to improved data synching, users will have an expanded list of pronoun options in the impacted systems from which to choose if they would like to designate pronouns.
The Data Governance team is ready to kick off the working group for Race and Ethnicity institutional definitions on Tuesday, July 11. Part of this group’s efforts in helping to standardize institutional definitions involves facilitating the development of working groups, consisting of university and medical center subject matter experts and data stewards. Read on to see how you can get involved.
The Asset Registration and Asset Transfer business processes have been updated to include a "To Do" step at the end of each process. This step will instruct the Cost Center Asset Tracking Specialist to complete the required Off-Campus Stewardship Form if the location on the business asset is "Remote Location." Per Ohio State policy, this form must be completed for all trackable assets taken off campus or assigned to an individual for off-campus use.
Functionality was implemented in late May to provide an easier process to pay 9-month faculty new hires who begin working prior to August 15 .
A reason of "Faculty Early Start" has been added to Period Activity Pay (PAP). This may only be used for full-time 9-month tenure, clinical or research track faculty in their first year of employment. The early start must begin on or after May 15 and must be for service between May 15 and August 14 . The PAP cannot be initiated until the 9-month hire is complete in Workday. The workflow for this PAP reason is the same as other PAP reasons.
The Enterprise Business Solutions (EBS) team has been working closely with Workday to resolve a known issue related to Miscellaneous Payment Requests. EBS received reports from Accounts Payable of a high volume of Manual Send Backs, automated by Workday, when certain attributes were updated on the Payee record while Miscellaneous Payment Requests were "In Progress." Workday delivered a fix to our preview tenant and once testing by EBS is complete, the fix will be deployed to Workday production. We appreciate your patience as we have worked to resolve this issue.
New Inbox Filters for Workday were created mid-June for use on requisitions, match exceptions, supplier invoice requests, supplier invoices, spend authorizations, expense reports, and miscellaneous payment requests. The filters are specifically for tasks within the CCH8 cost center hierarchy. Additional explanation about the filter naming conventions along with a link to a “Create, Edit, and Apply an Inbox Filter” job aid can be found in the full NewsLink post.
Microsoft has made and will continue to make a number of enhancements in Teams this summer. Click on the headlines below to learn more about features that interest you. You may find that the features of the two most dramatic enhancements – collaborative meeting notes and the new chat experience...
Microsoft has made and will continue to make a number of enhancements to Microsoft applications this summer. Users will see changes in OneDrive, Outlook, Teams and Visio. Please note that changes differ by platform – so you will see different features depending on whether you are using desktop, mobile or web versions of this apps. There are also two feature retirement. Click on the headlines below to learn more about features that interest you.
Previously, Workday planned maintenance reminders have been shared as normal NewsLink blog posts which were distributed with Workday core users just prior to any scheduled maintenance and downtime date.
While information transparency is always a goal at Ohio State, so is data security. To help streamline our Workday maintenance information while also keeping the details secure, going forward the Workday planned maintenance schedule will be posted on a secure Workday Maintenance page (it.osu.edu/workday/maintenance). This page will include information about Workday maintenance that is planned monthly, quarterly, and semiannually (feature releases).