As of Friday, September 1 , the "Managerial Trial Balance" report behavior will change when viewing equity balances.
Prior to the change, equity balances would calculate "beginning balance – net margin" to derive an ending equity balance. After this change, the equity balance on the trial balance will always reflect the beginning balance numbers. Going forward, you must take your equity balance and subtract your net margin from it (sum of Revenue and Expenses) to obtain the derived equity balance as of the date you run the report.
The "Flexible Payroll Expense Data" report allows users to customize worktags to display when reviewing payroll expenses. As of Monday, August 21 , the Tableau report interface for the custom worktag selection will be enhanced to improve the end user experience. Instead of users selecting the "select column" icon from the top right of the report, now all column selections will appear above the column’s headings and will remain displayed.
As of Monday, August 21 , a new series of reports will be available that offer insight into the amount of time transactions spent in pending approval steps during workflow. These transaction types include Requisitions, Spend Authorizations, Expense Reports, Miscellaneous Payment Requests, Supplier Invoice Requests, Supplier Invoices, and Purchase Order Change Orders.
For each transaction type, two different report styles will be available. The "Detail" reports will provide the amount of time the transaction spent pending approval from each approval step in the workflow, as well as the approving workers for each transaction. The "Summary" reports will provide a high-level overview of the average approval times for each approval step per cost center hierarchy. These summary reports will also be placed on a dashboard called "Business Process Approval Times - Finance/Supply Chain." See the full NewsLink post for more details.
The downloadable FDM worktag reference guide has been updated to include information on “Driver” and “Related” worktags and how they function. It is highly recommended for related worktags to only be used if that is going to be the associated worktag value 100% of the time. It is important to understand that related worktags will replace any worktag that may have been manually entered or populated from another driver worktag. For an Enterprise Interface Builder (EIB), if a worktag is not specified in the EIB but it is related, it will be added when the EIB is loaded. See the full NewsLink post for more details.
As of Tuesday, August 8 , the Cost Center Manager role is no longer paired with the Cost Center Fund Transfer Approver role. The Cost Center Director role will continue to be paired with the Cost Center Fund Transfer Approver role.
Access will not be automatically removed for existing assignments to Cost Center Manager, but no additional pairing assignments for the CCM will occur. Access can still be added for Cost Center Manager using the Workday security request process within Service Now and will need to be approved by the senior fiscal officer.
Starting in September (during August month-end close), initiators and approvers of journals and fund transfers that are in a "created" or "in progress" status on business day 4 will see new Workday alerts/notifications. It is important to take immediate action on these items prior to 4 p.m. on business day 5 to avoid these entries being canceled or moved to the next period.
Coming in October , Internal Service Providers (ISPs) will use the new Internal Order Billing (IOB) process in Workday to invoice other internal departments or units at Ohio State. In addition to being aware of the key dates below, review the orignal NewsLink post for this change .
Key upcoming dates:
ASAP - If ISPs have not already done so, they must: Complete the ISP Questionnaire . Failure to complete the ISP Questionnaire will result in not being able to create Internal Order Billings and Internal Service Provider status being revoked. Review and have the Senior Fiscal Officer sign and review the ISP Responsibilities and Agreement . September 6, 12, 13, 20 and October 4 - Register through BuckeyeLearn for a Live Training Demo . October 1 - Begin using IOB to bill for goods/services provided in October. October 19, 26 - Attend virtual lab sessions from 2 p.m. - 3 p.m. to answer any questions as ISPs go live. Use the Teams link to join the meeting (Meeting ID: 249 387 856 623 and Passcode: TSW2SB) November 7 - Billing using ISD no longer available.
In order to support training for the new Internal Order Billing process go-live in October, the Controller's Office will be slightly delaying the closure of internal purchase orders during August close and September close. Internal purchase orders for August will be closed on Tuesday, September 5 (as opposed to 8/31), and internal purchase orders for September will be closed on Monday, October 2 (as opposed to 9/29). This will ensure there is adequate test data in the training tenant.
The start of the next academic year is rapidly approaching. Before things get too hectic, make sure you take steps to protect your digital life by exploring the new activities and a brand-new achievement in the...
