Microsoft is changing behind-the-scenes sharing processes, which may affect sharing with some collaborators outside of Ohio State, beginning in January. These changes will not impact sharing between the university and the medical center.
Some Supplier Invoice and Supplier Invoice Requests enhancements will be moved to production the week of Monday, December 18 .
Notification Updates for Supplier Invoice Requests:
There will be increased visibility on canceled and denied requests. Approvers and Initiators will be notified if these actions occur. Notifications will now be sent at the Supplier Invoice completion instead of the Supplier Invoice Request completion. This way requesters are notified at the time the Invoices are approved rather than at the start of the Supplier Invoice Process. If SIR amount changes after the SIR is submitted the requestor will be notified.
Notification Updates for Supplier Invoices:
There will be increased visibility for the Requisition Requester and prior approvers on denied requests. The Supplier Invoice Initiator of Internal Order Billings will be notified if anyone cancels or denies the invoice they entered.
Effective January 1, 2024 , the mileage reimbursement rate will increase from 65.5 cents per mile to 67 cents per mile for all business miles driven from January 1, 2024, through December 31, 2024.
Contact the Travel Office with questions at travel@osu.edu or 614-292-9290.
Business Process Approval Times – Supplier Invoice Request Reporting Enhancements:
Enhancements have been added to the output of both the "Business Process Approval Times – Supplier Invoice Request (SIR) Detail" and the "Business Process Approval Times – Supplier Invoice Request Summary" reports. The enhancements include two new columns on the output of each report, one to display the approval time for Business Operations Center Leads and one to display the approval time for Grants Operations Center Leads. These additions are due to the change in workflow on Supplier Invoice Requests where they now route to Service Center Leads on the SIR rather than routing for approval on the Supplier Invoice.
The Spend Report Exceptions Dashboard will be retired on Friday, December 29 . Please utilize the "Exceptions Dashboard" as it has the latest in exceptions reporting available. Alternatively, the "Schedule A Report" task can be used to run the "Exceptions Report Group." This allows users to run three exceptions reports with one set of prompts and all reports will be downloaded into one Excel file.
Miscellaneous Payment Enhancements:
"Find Miscellaneous Payment" reports have been updated with additional prompts to allow users to see information for their specific college or unit cost centers that must be recorded on OSP worktags as part of the cash advance for human subjects process. To view cash advances for human subjects on OSP grants associated with your specific college or unit, enter the Requester’s cost center or cost center hierarchy as of the date the Miscellaneous Payment was submitted. See further information in the Reporting Tip shared via the Business and Finance site.
There is a new Graduate Fee Authorization job aid available through the online Administrative Resource Center (ARC). Updates have been made to clarify fees for students with multiple appointments and the tuition splits associated with them. Information about Period Activity Pay (PAP) semester deadlines has been previously shared via NewsLink for AU23 and SP24 .
The MacOS Sonoma update is now available in Ohio State Application Self Service/JAMF for all OTDI-managed Mac devices. You can install this update at your convenience now...
The Office of Human Resources periodically offers training on Ohio State’s technology platforms, tools and resources available for managers, manager liaisons, and administrative professionals. Build your foundation and confidence in using administrative technology that assists you in performing your work and managing employees. Human Resources team members will cover topics such as HR Connection, Workday, Microsoft 365, BuckeyeLearn and others, and guide you in finding and using tools that support your work. The next Manager Foundations training via Zoom will be held on Thursday, December 21 , at 10 a.m. Use the Registration link to RSVP .
Microsoft is enacting tighter limits on storage for certain licenses effective February 1, 2024. These limits will affect sponsored guest accounts within Ohio State and Central Ohio Technical College, accounts of faculty with a dual-appointment to the university and medical center, and accounts...
The Office of Technology and Digital Innovation (OTDI) is leading a Request for Proposals (RFP) for an enterprise-wide proctoring tool or tools to support teaching and learning at the university. Our goal is to ensure the university has the most accessible and user-friendly platform available, making it easy for instructors and students to take exams in a protected environment.
If you forward your Ohio State or BuckeyeMail account to Gmail, security changes announced by Google could impact delivery of messages to Gmail beginning in February 2024. We expect other services to enact similar measures. While Ohio State’s policies around email forwarding remains unchanged, you may miss critical messages if you continue to forward your email account.
