The Expense Office has launched a new webpage that provides guidance and resources for processing Non-Travel Reimbursements and Miscellaneous Payments including links to processing tools and job aids, reporting options, frequently asked questions, and news updates.
It’s the final countdown! Remaining buildings that still have osuwireless in place will say goodbye beginning July 14 through July 24. Check out the remaining schedule for osuwireless retirement in this news article. The change will occur at 10 p.m. on July 14, July 17, and July 21 and at 9:30 p.m. on July 24. All other university and Wexner Medical Center locations have already had osuwireless removed.
The project to improve Wi-Fi at Ohio State and move to eduroam and device-based authentication began in May 2022 . Since that time, Ohio State Wi-Fi users have been making the transition to eduroam and reaping the benefits. Once on eduroam, faculty, staff, and students no longer have to update their password to maintain their wireless connection.
Mark your calendars and join us for the new monthly Travel, PCard, and Expense Office Hours! Starting July 2024, the Travel, PCard, and Expense Office will be hosting office hours as a joint session. This is a great opportunity to stay connected to current news, updates, and ongoing processing support.
Travel, PCard, and Expense Office Hours are held on the second Tuesday of every month from 10 - 11:30 a.m. Participants will review current news and updates (system, policy, or supplier information), observe demos of Workday travel processes, and chat with the Travel, PCard, and Expense team to ask questions or get guidance for policy/system issues.
A new Supplier Invoice Business Process for Capital Expenses job aid (login required) has been published in the Administrative Resource Center (ARC) for University Company users. It provides instructions for how to determine if a supplier invoice will be capitalized and to what ledger account it will post.
A new statistics book code will go into production on Wednesday, July 3 . This has been created to separate statistical entries from the actuals ledger. Some examples include "OSU Health System statistics" and "OSP – research for third party cost share." Due to this change, users may notice this new statistics book code while selecting book code prompts on various financial reports. Please also be aware that due to the new book code, the Journal EIB template will be changing on Friday, July 12. This post will be will be updated with additional details.
The Foundation Data Model (FDM) Translation Tool, which was utilized to convert PeopleSoft chartfield values into Workday values, will be decommissioned after July 31, 2024 . A new report called PeopleSoft to Workday Conversion Details (authentication required) is now available to financial users in the Reporting and Analytics Environment (RAE). This report provides the same information as the translation tool with more accuracy regarding the full worktag combination that was used during conversion. Read the full post for more details and how to obtain help accessing the report.
The detailed FY25 period close and department fiscal payroll processing calendar has been published and is now available on the Controller's website for download in Excel format. Note: In FY25, Assets and Depreciation close will occur on Day 5. Previously, these activity groups closed on Day 3 and 4, respectively.
Two helpful reports are available to assist with year-end business document clean up that was first shared in April ( see original post ).
The "UNIV Remaining Encumbrances - Requisitions, POs, Spent Authorizations" report helps end users identify transactions and their encumbrances that will roll forward at the end of the fiscal year.
The "Purchase Orders with Documents Awaiting Action" report helps end users identify in progress and draft documents which require action before a PO can be closed. This report will only return purchase orders if one or more specifc criteria are met. See the full post for the criteria and more details.
Ohio State is making changes to storage allowances for email, OneDrive, and Teams to ensure the university is managing these services with fiscal responsibility, as Microsoft changes pricing for education licensing. In addition, email account forwarding policies will be changed, resulting from both the Microsoft changes and from new security measures enacted by outside email vendors (such as Gmail, Yahoo!, etc.) that have caused inconsistent delivery.
On Tuesday, June 11, 2024 , additional self-service pages will transform into the enhanced and mobile-friendly PeopleSoft user interface, Fluid.
Applicants and new students will experience an improved Applicant Center Fluid interface. Current students will be able to view both the “To Do List” and “Holds” through the Fluid interface.
