The "Cost of Sales" worktag changes listed below are coming soon.
Validations on Expenditure Treatment (ET101)
Next month, Workday validations will be placed in various spend business processes to ensure the cost of sales expenditure treatment worktag can only be utilized by approved university earnings operations (Funds FD120, FD121, FD122 and FD200). As a reminder, use of the ET101 expenditure treatment drives the transaction accounting to the cost of sales ledger account (61020). Please refer to the university earnings operation policy for additional guidance and the full definition of cost of sales.
Inactivation of Cost of Sales Spend Category (SC10258)
The Cost of Sales Spend Category (SC10258) will be inactivated for future use, as it does not meet the definition of spend category. ET101 plus the appropriate earnings fund value should be used to designate cost of sales.
Ohio State’s Access Review policy requires all Microsoft 365 Teams and Group owners to perform an annual review of any external guest members.
Each year, an email is sent to owners who have shared content with external guests to confirm their access is updated on a regular basis. This email will be sent beginning on Nov. 1 to ensure that users external to the university who have worked or are working with the university have the appropriate access to Ohio State data.
Join the Big Ten Academic Alliance (BTAA) on Wednesday, October 30, at 1:00 p.m. for an exciting online game show: Level Up Your Cyber Game – College Gameday Edition! In celebration of Cybersecurity Awareness Month, compete against fellow Big Ten schools and enhance your cyber knowledge.
This event, hosted by the BTAA and the National Cybersecurity Alliance, features engaging challenges and questions. Gain essential tips to protect your digital life while helping Ohio State win the title of Most Cybersecurity Aware Institution in the BTAA.
The numbers that flow through our systems every day tell a compelling story about how deeply embedded technology is in the fabric of Ohio State’s university experience. But it’s not just about the numbers; it’s also about the insights and stories these numbers tell—stories that illustrate the profound impact of technology on the student experience, research, and university operations.
The "Find Transaction Summary Reports" report group has been created to help end users run multiple reports with a single set of prompts. This report group will render results for the summary report groups in the following areas: Requisitions, Spend Authorizations, Expense Report, Miscellaneous Payment Requests, Supplier Invoices, Supplier Invoice Requests, and Purchase Orders. The output of all these reports is compiled and downloaded into one Excel file for end user convenience. Pivot tables have been added on a tab in the Excel output summarizing the report statuses.
The Nelnet Commerce Manager training is a half-hour course and introduction to using Nelnet Commerce Manager. Nelnet Commerce Manager is a simple but flexible option for accepting credit card payments online. As a payment collection gateway, a website or an existing application can redirect customers to Commerce Manager to securely process credit card transactions or integrate payments through a Qualtrics survey. Commerce Manager can also be set up as a standalone site to sell simple individual items (for example, a ticket to a fundraising dinner) or to collect customer information (order number, invoice number, etc.) and accept payment in an amount entered by the customer. This course includes demonstrations using the tool including finding a transaction, canceling a transaction, processing a refund, and building and running a report. These processes are documented in a new Nelnet Commerce Manager job aid in the Administrative Resource Center (ARC).
The Office of Technology and Digital Innovation (OTDI) will be hosting its next Informational Microsoft Office Hours on Tuesday, Oct. 22 from 2-3 p.m. There is no cost to attend this session, but you must register to attend . This session is designed for faculty and staff within the university; instruction provided does not apply to staff using the medical center version of Office 365.
The changes described are scheduled to be moved to production during the week of Monday, October 7 . Based on user feedback, the "Sources and Uses – Variance Analysis" report was updated to provide a streamlined solution for viewing Actuals and Encumbrance columns side by side. Encumbrance and Pre-Encumbrance columns have been added alongside the existing Actuals and Plan columns. This will allow users to compare actuals and outstanding encumbrances to plan estimates in a seamless way. Additionally, new dynamic column headings were added to the report to provide greater clarity to the selections made at report runtime that drive the values in the Plan and Forecast columns.
A summary of these changes is listed in the full post. Questions or concerns with these updates can be sent to ctl-businessprocesses@osu.edu .
Effective Tuesday, October 1, 2024 , the Travel Policy will be updated to reflect guidance for childcare costs and travel costs for children as outlined in the Code of Federal Regulations. Changes are listed below.
Adding definitions for child, conference, and research Permits travel costs for children when a university employee is traveling for research with a trip duration of 6 months or more Permits childcare costs above and beyond normal childcare costs when traveling to a conference that lasts 5 consecutive days or greater Provides additional requirements for the approval and submission of these expenses
The Travel Office FAQs will be updated on Tuesday, October 1 .
