In June we announced that Ohio State is making changes to storage allowances for email, OneDrive, and Teams. This is partly because Microsoft has made changes in pricing for education licensing, requiring us to make changes to ensure the university is fiscally responsible in managing these services. Automatic email account forwarding policies are also changing, resulting from both Microsoft changes and from growing problems caused by new security measures enacted by outside email vendors (such as Gmail, Yahoo!, etc.) that are increasingly causing inconsistent delivery.
During summer 2024, the Office of Technology and Digital Innovation (OTDI) Learning and Collaborative Environments team completed renovations in 11 centrally scheduled classrooms in McPherson Chemical Laboratory in partnership with the Classroom Readiness Committee.
The Controller's Office recommends that units do a periodic review for worktags that are no longer being used and submit inactivation requests through an FDM Request in Workday. Prior to submitting worktag inactivation requests, please ensure that the Inactivation Checklist has been completed and the balances are clear.
Note that the checklist was recently updated to differentiate reports that should be run for FOD projects beginning with PJOSU. Contact CTL-FDMRequests@osu.edu with any questions.
Below are details about recent and upcoming report changes.
Find Journals – OSU
The "Find Journals – OSU" report has been enhanced with two additional fields in the output of the report. The field names are "Cost Center" and "Worktags."
Report Retirement Reminder
The reports "Find Accounting Adjustments" and "Find Accounting Adjustment Lines for Organizations" will be retired on Friday, September 27 . The recommended replacement for these reports is "Accounting Adjustment Status - OSU."
During the week of September 9 , Ohio State will start utilizing the auto-close functionality provided by Workday for university purchase orders for goods. When a university purchase order for goods meets the criteria listed below, they will automatically close.
- Fully received: where all quantities ordered have been marked received in Workday
- Fully invoiced and paid: when all the quantities ordered have been invoiced and payments have all been issued to the vendors
This will only apply to purchase orders where these criteria are met after September 9. If your purchase order has already been receipted and fully invoiced/paid prior to September 9, they will have to be sent to the Service Center through the current closure process.
Please pay special attention when building/approving requisitions for goods lines to ensure that the quotes match the requisition. Contact the Service Center if you have questions on how to build requisitions.
Microsoft 365 has introduced several new features and updates across its applications, including Microsoft Teams, OneDrive, and Outlook. These updates enhance user experience, improve accessibility, and retire some older features.
As thousands of students pour into Ohio State’s campuses each August, joining faculty and staff ramping up for the new academic year, technology troubles are inevitable. From Wi-Fi connection issues to forgotten passwords,...
With the increasing frequency of data breaches, safeguarding both your personal and Ohio State information has never been more critical. Just as regular physical check-ups and exercise are vital for maintaining physical health, adopting cyber hygiene practices is essential for ensuring digital...
During the evening of Thursday, August 29 , enhancements will be made to the internal order billing process to allow for negative invoice line amounts. Currently, refunds/credits to customers can only be accomplished using a cost center journal. Negative invoicing will replace cost center journals as the standard practice for issuing refunds/credits to customers.
Please note that due to a Workday constraint, the negative invoices will only get picked up for settlement once there is an overall positive total invoice amount for that internal supplier ID. Service line invoices will have to be refunded with negative service lines. Goods lines will have to be refunded by entering a negative quantity and the corresponding unit price to prevent PO liquidation issues. These updates will be reflected on the internal order billing job aid (login required) and will be discussed in the September Finance Office hours.
