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  • Spend Authorization and Expense Cleanup Processes

    Alex McSurley | June 1, 2026
    The Travel and Expense Offices will conduct a system cleanup of aged transactions to release encumbrances, improve performance, and remove outdated items. It's important to remember that all units are responsible for reviewing and managing outstanding transactions before the July 1, 2026 deadline. Note, please do not close, approve or modify any Expense Reports or Spend Authorizations from end of...

  • Bid Waiver Process Transitioned to Workday

    Cristina Cardenas | May 28, 2026
    Effective July 1, 2026 the Bid Waiver and Board of Trustees Resolution Waiver processes will officially transition into Workday, bringing significant improvements to how waiver requests are submitted, tracked, and approved. OSU Wexner Medical Center Employees should continue to work with their Medical Center Supply Chain team on all bid waiver needs. See the full post to learn more about what this...

  • Alcohol Service Pre-Approval Request Goes Live July 1

    Cristina Cardenas | May 26, 2026
    The new Alcohol Service Pre-Approval Request in Workday will go live on on July 1, 2026, in alignment with the revised Alcohol and Other Drugs policy. The new process will provide a more consistent way to review and approve alcohol service at applicable university-sponsored events. The Workday form will guide users through event-specific questions and route requests based on the appropriate review...

  • Subaward Issues with Roll-forward Encumbrances

    Juliette Lonsert | May 26, 2026
    As a part of fiscal year-end activities, subaward supplier contract encumbrances will be closed out for FY26 and re-opened in FY27. An encumbrance will not roll-forward into FY27 if a subaward supplier contract has an "Amendment in Process" status. This issue was confirmed in testing. As a result, the Office of Sponsored Programs (OSP) is providing the guidance shared in the full post for subaward...

  • Important Fiscal Year-end 2026 Timelines and Information

    Cristina Cardenas | May 26, 2026
    Please refer to the Unit Year-end Checklist (link in full post) for important year-end dates, timeline information and tasks that need to be performed. Change Order purchase orders that are in progress as of June 30 do not roll forward. Procurement and expenses close will occur at noon on Tuesday, June 30. Like last year, to avoid potential accounting issues, we are asking that no transaction...

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