Ohio State’s Access Review policy requires all Microsoft 365 Teams and Group owners to perform an annual review of any External Guest members, which includes collaborators from the medical center.
Each year, Ohio State sends a notification through Microsoft 365 to Teams and Group owners who have shared content with external guests to confirm that access is still valid and appropriate. The review ensures that Team and Group owners provide appropriate access to external users who have worked or are working with the university.
This process utilizes the Microsoft Access Review platform. You may refer to the Microsoft instructions for how to perform access reviews.
What to Expect
- Annual access review notifications will be sent starting on Monday,Nov. 3, 2025. Teams and Group owners will have two weeks to complete the access review by Nov. 17.
- Look for email notifications from this Microsoft Azure email address: azure-noreply@microsoft.com. The subject will be “Action required: Review access to the Team/Group.” Click the “Start review” link in the message to open the access review system.
- The review scope is users external to the university, including medical center collaborators – for example, users like: hankst@iu.edu, bob@gmail.com or sarah.michelle.gellar@osumc.edu. University Sponsored Guests are excluded from review, as they are considered internal accounts.
- If there are multiple reviewers, the last submitted respons
- During the review period you may manage your access reviews by signing in to the My Access portal at go.osu.edu/MicrosoftMyAccess.
- Please perform the required access review for guest users in your Teams and Groups, approving or denying access as appropriate. You may also consider the system recommended action generated based on the guest user's last 30 days sign-in activity. Please note:
- If a user is denied access, they are not removed immediately. They are removed from the Group/Team when the review period has ended.e is recorded.
- If a user is denied access, they are not removed immediately. They are removed from the Group/Team when the review period has ended.e is recorded.
Get Help
If you need resources to help you use Teams more efficiently, visit the Administrative Resource Center and choose the Teams icon (university log in required). The IT Service Desk is available to support you 24/7. Request IT support online or call Service Desk at 614-688-4357 (HELP).