Please refer to the Unit Year-end Checklist for important year end dates, timeline information and tasks that need to be performed. Change Order purchase orders that are in progress as of June 30 do not roll forward. Procurement and expenses close will occur at noon on Tuesday, June 30. Like last year, to avoid potential accounting issues, we are asking that no transaction approvals, changes, or cancellations occur after that time until the roll forward is complete the following day. This includes Requisitions, POs, Change Orders, Supplier Invoices (for both Internal and External Suppliers), Miscellaneous Payments and Expense Reports. It's highly recommended to have FY26 procurement and expense transactions fully approved by the end of the day on Monday, June 29.
Starting at noon on Tuesday, June 30, 2026, the university will start a "roll-forward" process, which will run until the process is complete. System slowness may be experienced during this time. This process will automatically update the budget date to July 1, 2026, on all purchase orders, requisitions and supplier contracts with open obligations created before July 1, 2026. Obligations based on the remaining balance, not yet invoiced, will be moved to FY 2027 (unless they are future dated blanket purchase orders which were already entered as FY 2027). Invoices matched to these POs and supplier contracts following the "roll-forward" will carry a July 1, 2026 budget date. Please continue efforts to close out as many old items with remaining balances as possible to help with the roll forward process.