To assist with the year-end procurement roll-forward process, the Controller’s Office is analyzing old internal and external Purchase Orders (PO) and will be closing out POs during the week of May 18 that meet the parameters listed below.
- POs that are over 18 months old which have not been invoiced in the previous year (excluding POs for multiyear service contracts that are only billed annually, those related to construction projects beginning with “PJOSU,” OAKS type POs, and those that are FD520 grant related)
- POs that have a remaining balance of greater than .01 and less than $1 that have a "last activity date" prior to May 2026.
To see what POs will be closed as part of this process, run the "Find Purchase Order Details – OSU" report, and filter using the above parameters and the "last invoice date" column.
Once POs are mass closed, if there is a true need or something was closed in error, it can be reopened by the service center if the transaction is within the same fiscal year. While this is a semi-annual cleanup effort, units are still required to work with service centers to close POs on a regular basis when it’s clear that the PO will no longer be used.