News

The "Find Purchase Order Details - OSU" reports has been updated to include two new fields for line level status details named "Purchase Order Line Status" and "Line is Cancelled" which provides insight to the statuses of specific Purchase Order Lines.

The "Find Purchase Order Summary - OSU" report has been updated to include the Purchase Order Reference ID Field. This field is can be used by Internal Service Providers to populate their EIB templates when processing credits on fully invoiced Purchase Order Lines.

Please send questions about these updates to ctl-businessprocesses@osu.edu

During the months of November and December, the Procurement and Supply Chain reports listed below will be enhanced to add a new prompt for "Projects." This prompt will provide additional search options on projects and is intended for areas managing large projects with multiple phases in Workday. 

The list below indicates the reports being updated, as well as the date each report is expected to be updated.

• Find Purchase Order Details - OSU (November 4)
• Find Purchase Order Summary - OSU (November 4)
• Find Supplier Invoice Details - OSU (November 18)
• Find Supplier Invoice Summary - OSU (November 18)
• Find Requisitions Details - OSU (December 2)
• Find Requestion Summary - OSU (December 2)

A new report named "Business Processes Awaiting Action - Asset Detail" has been released to aid in locating where asset events are in workflow. This report displays one row per event awaiting action and will provide basic information about the asset as well as days awaiting action and days since assignment.

With the release of this new report, the older "Transactions in Progress - Asset Registrations and Transfers" report will be retired on Friday, November 15.

Starting in December 2024 and annually thereafter, the Expense Office will be conducting the Miscellaneous Payment Request and Non-Travel Expense Report clean-up. The clean-up process will include the cancellation of any Miscellaneous Payment Requests or Non-Travel Expense Reports that are in "Draft" or "In progress" status for more than 365 days. Cancellation of these unfulfilled tasks will improve system performance and eliminate unneeded content.

Miscellaneous Payment Requests

• Eligibility for mass cancellation of Miscellaneous Payment Requests is based on the Document Date for “Draft” status or Assignment Date for “In Progress” status being at least 1 year prior to the Mass Cancel process date (e.g., any Miscellaneous Payment Request with a date of November 1, 2023, or before).

Non-Travel Expense Reports

• Eligibility for mass cancellation of Non-Travel Expense Reports is based on the Expense Report Date being at least 1 year prior to the Mass Cancel process date (e.g., any Non-Travel Expense Reports with a date of November 1, 2023, or before).
• This mass cancel process will only include Expense Reports with a business purpose of ‘REIMBURSEMENT-Non-Travel’ and not include Expense Reports with business purpose for PCARD or TRAVEL.

To ensure proper cancellation, units should review these tasks in "Draft" or "In Progress" status to determine if any relevant action should be taken to proceed through an approved status. Actions must be completed by November 27, 2024. If no action is taken, the tasks remaining in "Draft" or "In Progress" status for more than 365 days will be cancelled.

Contact the Expense Office with questions at expense@osu.edu or 614-292-9290.

Two new supplier websites are available in Buckeye Buy.

The Kurt J. Lesker Company has joined Buckeye Buy with a supplier website catalog of vacuum products and systems. The supplier contact is Rich West at richw@lesker.com.

GenScript offers molecular biology products and services in their supplier website catalog. The supplier contact is Dorcas Lohese at dorcas.lohese@genscript.com.

Contact BF-Marketplace@osu.edu with questions about these new catalogs in Buckeye Buy.