News

Two supplier invoice matching rules will be updated on Thursday, October 24. The changes listed below will be made for the University only.

Freight Variance: If there is freight on the purchase order and the invoice freight amount exceeds the purchase order amount by $300 or more, the invoice will go into match exception status. If there is no freight on the purchase order, then a supplier invoice freight amount of $300 or more will cause the invoice to go into match exception.

Receipt Required: A receipt will now only be required if the invoice is over $3,000.

On Thursday October 24, the Tableau report "Delegation History - OSU" will be enhanced with the fields listed below.

• Delegating Worker Employee ID
• Delegate Employee ID
• Delegate Cost Center
• Initiator (of the delegation)
• Date and Time Initiated  ("Null" will show up in the report for the delegation entered prior to the Oct. 24 enhancement.)
• Date and Time Completed ("Null" will show up in the report for the delegation entered prior to the Oct. 24 enhancement.)

A new column has been added to the "Find Journal Lines - OSU - Posted Journals by Amount Type" report to display the Stock Request Number for journal lines with an Inventory Shipment journal source. This is to allow end users to trace a shipment back to the original requisition submitted for the order.

Two Payroll Accounting reports have/will be updated based on some user feedback.

The "Payroll Accounting Adjustments Status" report has been updated as of October 17. The "Created By" field has been replaced with the "Initiating Worker" and "Initiating Worker's Employee ID" fields so that this information is visible to all report end users. A column with approver information has also been added, titled "Approved by Workers."

Additionally, the "Payroll Funding - Period Activity Pay" report will be enhanced on October 23 with the changes listed below.

• Prompt "Period Activity Pay Academic Period" field. This field allows users to run the report by academic period. It is recommended that this field be used over the Period Activity Start Date as it will return everyone paid in an academic period. The usage of the Period Activity Start Date might not return a comprehensive list because actual PAP start dates can vary and if they are not keyed in properly you may not return a comprehensive list. 
• Addition of "Academic Period Start Date" to the output of the report which returns the start date of the academic period (not the start date of the Period Activity Pay.

The "Cost of Sales" worktag changes listed below are coming soon.

Validations on Expenditure Treatment (ET101)

Next month, Workday validations will be placed in various spend business processes to ensure the cost of sales expenditure treatment worktag can only be utilized by approved university earnings operations (Funds FD120, FD121, FD122 and FD200). As a reminder, use of the ET101 expenditure treatment drives the transaction accounting to the cost of sales ledger account (61020). Please refer to the university earnings operation policy for additional guidance and the full definition of cost of sales.

Inactivation of Cost of Sales Spend Category (SC10258)

The Cost of Sales Spend Category (SC10258) will be inactivated for future use, as it does not meet the definition of spend category. ET101 plus the appropriate earnings fund value should be used to designate cost of sales.