News

The reports listed below will be updated during the week of Monday, February 24 to enhance user ability to analyze expenses. Current state, these reports have the ability to expand directly from the ledger account value into all Spend Category detail lines. This update will group the Spend Categories into groupings determined in the All Spend Categories hierarchy. Reports will populate level 5 of this hierarchy with the ability to further expand to detail line items if needed. The hierarchy groupings can be viewed in the “Spend Categories – FDM Values" report.

• College of Medicine - Consolidating Sources and Uses
• College of Medicine - Sources and Uses
• Managerial Balance Sheet
• Sources and Uses - Annual Trending
• Sources and Uses - Variance Analysis
• Sources and Uses - Variance Analysis - Cost Center Drill
• Sources and Uses - Variance Analysis - Operating Margin
• Sources and Uses – Year End Encumbrance Validation
• Sources and Uses by Activities and Events
• Sources and Uses by Fund Group
• Transfers Summary
• Transfers Summary by Fund
• University Balancing Unit Balance Sheet

Dublin Cleaners and Snow White Cleaners have been awarded new OSU contracts for dry cleaning services. Both suppliers have one-line service catalogs in Buckeye Buy under the Search Catalog link. See the Business and Finance news item for more details and supplier contact information.

SL Events and Conferences (formerly University Catering) has a new catalog for full-service catering under the Search Catalog link in Buckeye Buy. Some users have had difficulty finding the catalog because of the recent name change. Contact SL Events and Conferences https://slec.osu.edu  for more information on their event planning and menu options.

Contact BF-Marketplace@osu.edu with any catalog search questions.

Instructors will now be able to transfer their final grades through the Aegis platform. This feature can be found by navigating to aegis.osu.edu and clicking the "Final Grades" card. 

The classic method found on the CarmenCanvas Landing Page will still be available for first session grades. 

Innovative technology is the backbone of the Ohio State University learning experience. The Learning Systems team within the Office of Technology and Digital Innovation (OTDI) provides learning tools such as the Carmen learning management system (LMS) and many more. The Learning Systems team is comprised of developers, trainers, administrators, analysts and support staff. They are responsible for managing and supporting the existing toolset, as well as exploring options for continual improvement.

A subset of Learning Systems, the Learning Systems Innovation (LSI) team routinely evaluates Ohio State’s current toolset, monitors its usage, and conducts satisfaction surveys. Data collected this way helps LSI know when it’s time to find a new tool that better suits the needs of students and instructors or to create a service improvement plan for an existing tool.

The LSI team recently compiled data for academic year 2024 (Summer 2023 - Spring 2024) from survey responses, service tickets, and usage data—and the results highlight instructor and student satisfaction with the Learning Systems toolset as well as the impressive impact these tools have on the teaching and learning experience at Ohio State.

Take CarmenCanvas for example. In academic year 2024, 71% of instructors agreed or strongly agreed that Carmen is easy to use—up from 49% in 2019! Instructors and students also said the tool is useful and does what they need it to do.

Within Carmen, Turnitin has been used to help deter academic misconduct. In academic year 2024, more than half a million assignments were analyzed (505,955). Instructors and students alike rated Turnitin as easy to use, so it’s no surprise service desk tickets were low for this tool.

Zoom is another invaluable tool for students, faculty, staff and even external audiences. In academic year 2024, Ohio State users hosted 624,168 Zoom meetings for a total of 2.6 million meeting hours.

As for recorded content, Mediasite usage is up compared to pre-pandemic numbers. In the 2024 academic year, 460,186 hours of content were viewed with Mediasite — more than 52 years! Instructors and students both rated the tool as “good,” but OTDI is working on continual improvements to the tool in hopes to achieve an “excellent” rating in future academic years.

Ohio State’s portfolio tool, PebblePad, is primarily used in the GE bookend courses, so usage tends to be higher in autumn and spring semesters. In summer 2023, there were 245 published assets (anything created or uploaded in PebblePad), which increased to 15,851 in autumn 2023 and 16,672 in spring 2024, for a total of 32,768 published assets for academic year 2024.

Another tool that reaches the majority of learners at Ohio State is Top Hat, a polling tool that can be used during class for quick response questions and attendance. In academic year 2024, 35,092 students were active in Top Hat, which is 53.65% of Ohio State’s enrolled students.

It’s clear the Learning Systems toolset is vital to Ohio State’s academic mission, and continual evaluation and improvement helps ensure students, faculty and staff have the most efficient and effective tools at their fingertips. You can learn more about the analyzed data from academic year 2024 and find out what’s next for the Learning Systems Innovation team. 

BuckeyePass powered by Duo is Ohio State’s multi-factor authentication (MFA) service that protects your account even if your password is stolen. Starting Feb. 11, technical updates to the tool will make logging in easier—you'll authenticate less often! In addition, changes to Alternative Bypass Codes will improve security around how they're generated and used.
 

Longer Term for “Remember Me”

The Office of Technology and Digital Innovation’s Digital Security and Trust team is extending the “Remember Me” feature to enable it to remember users for 7 days. Currently it requires you to authenticate once every 24 hours.

With this change, if you are working in one of your usual locations, BuckeyePass will maintain your authentication for 7 days. A risk-based authentication policy allows the tool to recognize locations where you routinely work as “trusted locations.”  If you are logging in from a new place, you will be required to reauthenticate.
 

Changes to Using Duo Mobile Passcodes

Currently, single-use codes remain valid until they are entered into Duo. Security is being tightened for Duo mobile passcodes. Going forward they must be used immediately because they will rotate every 30 seconds.

Alternative Bypass Codes can now be generated via self-service or provided by the IT Service Desk. One use for these codes is when entering testing centers or secure environments that do not allow you to bring your personal device.

If you need an Alternative Bypass Code that is valid for a longer period of time, visit the BuckeyePass website and choose the “Generate an Alternative Bypass Code” menu item that is at the top right side of the page. A code generated from this source is valid for 12 hours and can be used twice.
 

More Information

These updates to BuckeyePass reflect our commitment to keeping your accounts secure while also making authentication more convenient. As always, we’re here to help—visit the  Digital Security and Trust and BuckeyePass websites for more details and support.