News

From 5 p.m. on Saturday, March 15 to 11 a.m. on Sunday, March 16, the following PeopleSoft Buckeye Link (Campus Solutions/Student Information System) services will be unavailable including:

• Student Center functions accessed through Buckeye Link
• Faculty Center
• Grad Forms
• Grad Recommendation
• Curriculum
   

The Ohio State App (mobile) will not be affected by the downtime.

This change and other planned maintenance at Ohio State can be found on the System Status (ocio.osu.edu/status) page.

Questions regarding this planned maintenance should be directed to the IT Service Desk by calling 614-688-4357 (HELP), emailing servicedesk@osu.edu or visiting Self Service (go.osu.edu/it). Please reference change number CHG0104633.

A downloadable year-end checklist for Finance and Supply Chain activities" is available under the "I want to..." heading found on the Business and Finance website's Controller page. The checklist includes important dates and action items for FY25 year-end.

Workday plans to release a new user interface for payroll costing allocations as part of the March 15 2025R1 update.

The changes will provide a new display for the "Proposed Costing Allocations" tab that enables users to perform the functions listed below.   

• Add, edit, remove, and sort ranges of costing allocations by start date or end date
• Copy costing allocations of a specified date range

The updates also include an "Existing Costing Allocations" tab where users can view the items listed below. 

• Existing costing allocations for the specified costing criteria
• An empty grid when a worker doesn’t have any costing allocations

The two tabs will be accessible from the user’s inbox whenever the Assign Costing Allocation task is used as a subprocess (for example, as part of the Create Position or Hire Process). 

The Costing Allocations job aid will be updated in coordination with the new release.

Workday is planning to add a new Salary Over the Cap (SOC) Default Costing Allocation Details grid with the new user interface for payroll costing allocations, as part of the March 15 2025R1 update.

This gives users a new option to specify SOC costing defaults instead of entering SOC costing overrides in the SOC "Bubble" for each individual costing allocation where SOC applies. The SOC costing overrides can still be used at the individual costing allocation level. A summary of these new levels of functionality is listed below. 

• The new SOC default costing allocation overrides the Default Org assignment.  
• The SOC “Bubble” costing will override the SOC default costing allocation.   
• If the bubble or the SOC default costing allocation are not used, the SOC will use the default Organization Assignment.

The new grid will display columns for each primary worktag and group any additional worktags into the Additional Worktags column.   

The Costing Allocations job aid will be updated in coordination with the new release.

During the week of Monday, January 27, a new interface was released for Payroll Accounting Adjustments (PAAs) for retroactive payroll posted on a paycheck. Listed below is a high-level summary of the changes. 

• If there is a retro pay period associated with the earnings they are trying to move, PAA Specialists will need to select the correct retro period. 
• Due to this change, the Retro Period Date will now associate the PAA with a pay period. The budget date will default to the budget date of the retro period.  
• This update ties Effort and PAA's for retroactive time in a more efficient way and allows for cleaner effort reporting.   

The help resources listed below are newly created or updated to assist with this change. 

• PAA Job Aid
• PAA Tips and Tricks
• PAAs for Retro Earnings BuckeyeLearn module