News

FY26 Blanket order entry can begin on Monday, April 14, 2025. A new workday enhancement will be turned on the week of April 7th to allow for future dated requisitions. Prior to this enhancement, users were instructed to current date blanket requests, and then the Controller's Office had to run a manual job during month end close in April and May to roll the encumbrances into the future fiscal year.  

With the new enhancement, all FY26 blanket order requisitions should be entered as future dated requests (request date of 7/1/25). The corresponding purchase order (PO) document dates and encumbrances will also be future dated, so they are correctly recorded for FY26. The PO will be issued after the requisition is fully approved. 

More details to be aware of with this enhancement: 

• Future dated requisitions should not be entered for more than a year in advance, except for multiyear service contracts. Please contact purchasing to discuss entry for multiyear service contracts.   
• FY26 blankets that are not future dated will be sent back for corrections. 
• If users begin invoicing the future dated blanket early (e.g. start invoicing a FY26 blanket in FY25), it results in a mismatch because the liquidation will happen in the current year, but the encumbrance is in the future year.  As a reminder, blanket orders are supposed to be used in the fiscal year for which they are intended.   
• If a FY26 blanket requisition is inadvertently entered with a current year FY25 request date, FY25 is where the encumbrance will remain until the June year end procurement roll forward. The Controller's Office will no longer be rolling forward purchase orders at the end of April and May. If a unit does not want to wait until June for the encumbrances to be correctly shown in FY26, they should do a change order.   
• If needed, future dated requisitions can be tied to future dated supplier contracts (example: a blanket requisition is entered in May for a 7/1/25 start date, and a new contract is signed in May but is not effective until 7/1/25). 
• The Create Blanket Purchase Order job aid will be updated in coordination with the functionality being turned on, the week of April 7. 

Beginning Monday, March 31, the report group called "Business Processes Awaiting Action" will no longer display journals awaiting action. Journals are being removed from this report group as they've been added to an alternate report group called "Financial Transactions Awaiting Action." This has been done to group similar transaction types together and will alleviate the need to have the Company Financial Analyst role in order to run the Business Processes Awaiting Action report group.

Listed below are the latest Buckeye Buy supplier website updates. Contact BF-Marketplace@osu.edu with any catalog search questions.

1-800-Flowers has a new supplier website offering 17 brands of floral, gourmet foods, and personalized gifts. See the Flowers and gifts contract page for details.

Sherwin Williams offers a large selection of paint products and supplies in their supplier website. See the Sherwin Williams contract page for details.

Special order gases and Requisitions Supplier ID: Non-catalog requisitions to the gas warehouse must be issued to supplier SPL-0041701 Special Orders - UNIV Gas Cylinder Warehouse. Contact the Gas Warehouse at BF-GasWarehouse@osu.edu or call 614-292-2543 with questions. 

Continental Office's supplier website now offers a “Value Products” category which features new value-priced chairs and standing desks. Select the “Value Products” option on the left margin of the catalog landing page to view the category. The screen shot below provides a quick a look at the new offering.

Effective the week of Monday, February 24, the "Payroll Accounting Adjustment Status" report will have some enhancements made to its prompt functionality. First, this report will include "Initiated By" as a prompt. Secondly, the prompt functionality for Current Expense Worktags and Proposed Expense Worktags will change to look at what is entered in either prompt.

Below is a brief example using two PAAs.

• Current worktags are in CC12345 and the proposed worktags are in CC45678. 
• Current worktags are in CC45678 and the proposed worktags are in CC12345. 

In the "Payroll Accounting Adjustment Status" report prompts, you can now enter CC12345 in the Current Expense Worktags and CC12345 in the Proposed Expense Worktags and BOTH of the PAAs listed above return. Prior to this change, you would have needed to run two separate reports to get the intended data--one report run where CC12345 was in the Current Expense Worktags and a second report run where CC12345 was in the Proposed Expense Worktags.

Effective the week of Monday, February 24, a prompt for "Prior Worktags" will be added to the "Accounting Adjustment Status - OSU" report. This particular prompt will use the "or" logic so that if a value is entered in another prompt, such as Proposed Organization, the results will return adjustments that have the proposed organization OR the prior worktags entered in the prompt. This is similar to the change being implemented for Current Expense Worktags and Proposed Expense Worktags on the Payroll Accounting Adjustment Status report.