News

As we have communicated to students since the beginning of this semester, Ohio State email accounts will no longer be forwarded to outside email services after Dec. 31, 2024.  

Students can continue to access any emails sent to name.#@osu.edu and name.#@buckeyemail.osu.edu accounts by logging into BuckeyeMail. If you have been forwarding your BuckeyeMail account to an email address outside of Ohio State, that forwarding will end on Dec. 31, 2024.  

As third-party service providers such as Gmail, Spectrum, Yahoo, Apple, and others have tightened email security controls, many forwarded email messages are not being received. Because the forwarded email appears as spam to third party providers’ security controls, we have seen an increasing number of deliverability issues.  

This is part of a larger project to ensure service quality and fiscal stewardship as cost changes impacts our services. In addition to this message, we have posted information online to give you an overview of email updates.  

Stay informed and plan ahead!

To assist with the year-end procurement roll-forward process, the Controller’s Office will be analyzing and closing out old internal and external Purchase Orders (PO) which meet the parameters listed below.

• POs that are over two years old which have not been invoiced in the previous year (excluding POs for multiyear service contracts that are only billed annually, those related to construction projects beginning with "PJOSU," OAKS type POs, and those that are FD520 grant related).

This will occur the last week of December 2024. As a reminder, this process occurs on a 6-month closure cadence (during the last week of December and the first week of June each year). To see what POs will be closed as part of this process, run the "Find Purchase Order Details – OSU" report, and filter using the above parameters and the "last invoice date" column.

Once POs are mass closed, if there is a true need, they can be reopened by the service center if the transaction is within the same fiscal year. If you see that PO is closed and believe it was closed in error, review the process history of the PO and contact the user who closed it. Users with the Spend Analyst security role can view who closed POs in the PO process history. 

While this is a semi-annual cleanup effort, units are still required to work with service centers to close POs on a regular basis and once it is apparent the PO will no longer be used.

Effective Friday, December 20, Cost Center Managers will have the ability to edit PCard Application Requests and PCard Maintenance Requests during the business process review. For further guidance refer to the PCard - Application Request and Maintenance Request Job Aid.

For questions, contact the PCard Office at pcard@osu.edu or 614-292-9290.

As of Friday, December 6, Workday validations will be placed in various spend business processes to ensure the cost of sales expenditure treatment worktag can only be utilized by approved university earnings operations (Funds FD120, FD121, FD122 and FD200). In addition, users will no longer be able to add ET101 to costing allocations, one-time payments, or period activity pay. 

As a reminder, use of the ET101 expenditure treatment drives the transaction accounting to the cost of sales ledger account (61020).

ET101 plus the appropriate earnings fund value and an eligible spend category value should be used to designate cost of sales. Eligible spend categories are those included in the services, supplies, or fuel and fuel additives hierarchies. Manual journals should use the cost of sales ledger account 61020 and an eligible spend category. Please refer to the university earnings operation policy for additional guidance and the full definition of cost of sales.

The Cost of Sales Spend Category (SC10258) will be inactivated for future use, as it does not meet the definition of spend category. ET101 plus the appropriate earnings fund value and an eligible spend category within the services, supplies, or fuel and fuel additives hierarchies should be used to designate cost of sales.