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  • Coming Soon: Alcohol Service Pre-Approval Request in Workday

    Cristina Cardenas | May 26, 2026
    A new Alcohol Service Pre-Approval Request will launch in Workday on July 1, 2026, in alignment with the revised Alcohol and Other Drugs policy. The new process will provide a more consistent way to review and approve alcohol service at applicable university-sponsored events. The Workday form will guide users through event-specific questions and route requests based on the appropriate review path...

  • Subaward Issues with Roll-forward Encumbrances

    Juliette Lonsert | May 26, 2026
    As a part of fiscal year-end activities, subaward supplier contract encumbrances will be closed out for FY26 and re-opened in FY27. An encumbrance will not roll-forward into FY27 if a subaward supplier contract has an "Amendment in Process" status. This issue was confirmed in testing. As a result, the Office of Sponsored Programs (OSP) is providing the guidance shared in the full post for subaward...

  • Important Fiscal Year-end 2026 Timelines and Information

    Cristina Cardenas | May 26, 2026
    Please refer to the Unit Year-end Checklist (link in full post) for important year-end dates, timeline information and tasks that need to be performed. Change Order purchase orders that are in progress as of June 30 do not roll forward. Procurement and expenses close will occur at noon on Tuesday, June 30. Like last year, to avoid potential accounting issues, we are asking that no transaction...

  • FY26 Important Year-end Payroll Accounting Timelines

    Cristina Cardenas | May 26, 2026
    To prepare for the end of the fiscal year, it is critical to review costing allocations to ensure they are accurate and up to date. The Payroll Funding reports can be used to review and identify when costing allocation updates need to be made. Due to validations that restrict cross-fiscal year payroll accounting adjustments (PAAs), you will not be able to correct payroll funding with a PAA after...

  • Your Software Management Toolkit (SPP Rollout and More)

    Ric Hunter | May 26, 2026
    University Purchasing, OTDI and additional partners have worked together to make software procurement simpler, faster and more effective for colleges and units. And now we’re ready to fully roll out the new process to the university community! To assist in that effort, this online Software Management Toolkit shares helpful resources to set up colleges and units for success. Thank you for your...

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