NewsLink Articles
Correction Process Reminder for Units Receiving Internal Charges via ISD
This is a reminder about the correction process for units receiving internal charges via Internal Service Delivery (ISD).
For incorrect worktags, please complete a cost center journal entry to correct the posting and notify the Internal Service Provider (ISP) to update the worktags for future postings (i.e. UniPrint, etc.).
For incorrect internal charge amount, please contact the ISP who will correct the amount charged as they deem appropriate.
Please do not cancel or change any ISD that has been approved and posted.
SFO and CCD Roles Notified When Gift Worktag Values Are Created
When gift worktag values are created, the Senior Fiscal Officer and Cost Center Directors now receive a Workday notification in addition to the Cost Center Managers.
Payroll Accounting Adjustments Deadline Extended
The ability to post Payroll Accounting Adjustments (PAA) will be extended to noon on Monday, June 28. Any entries approved by noon on June 28 will post to the June accounting period. Questions can be directed to CTL-FDMRequests@osu.edu.
New Income Statement and Ledger Org Report with Categories
In order to convert equity most accurately from a Financial Statement perspective and ensure all balances tie back to the college or unit where the current state fund is "owned," the decision was made to convert all revenue and expense accounts (non-GFSA and non-OSP funds) using owner org. To help translate PeopleSoft data on ledger org instead of owner org to obtain cash balances, both an Income Statement and Ledger Org report have been built. A new report has also been added to include spend and revenue categories. The reports are available in the Reporting and Analytics Environment (RAE). Please direct any questions regarding the reports to CTL-BusinessProcesses@osu.edu.
General Funds Tracking
General funds were consolidated in Workday into FD100. Additional worktags are used to break out the needed granularity. Checkout the general funds mapping document (log in may be required) within the Administrative Resource Center (ARC) to see those details. Since there was inconsistent use of the legacy general funds across units, the converted detail is not always at the detail available when actually transacting in the system. Questions can be directed to CTL-FDMRequests@osu.edu.
Finding a Journal That Hasn’t Been Submitted
Workday cannot generate a Journal ID until the journal is actually submitted. The "Find Journals – OSU report" should be used to search for these journals. In the prompts, you can run on the status of "Created" and add your name in the "Originated by" prompt. Questions can be directed to CTL-FDMRequests@osu.edu.
6/26 Planned maintenance and downtime for Student applications
From 5 p.m. on Saturday, June 26 to 11 a.m. on Sunday, June 27, the following PeopleSoft Buckeye Link (Campus Solutions/Student Information System) services will be unavailable.
UniPrint Receipt and Invoice Reporting Available Online
The UniPrint receipt and invoice reporting webpage has recently been updated to align with Workday processes and is now available online at https://uniprint.osu.edu/support/receipts-and-reports/print-services. The org field has been renamed “Cost Center” and all new Workday tags will be included on receipt for billing January 1, 2021 and after. All other reporting options will remain the same. If you are experiencing technical issues or have questions, please contact UniPrint Customer Service at uniprintcustserv@osu.edu.
Workday unavailable due to planned maintenance - Sat. 6/12 from 2 a.m. to 10 a.m.
Workday will be unavailable due to planned monthly maintenance on Saturday, June 12, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
June GL Monthly Close
The June General Ledger monthly close deadlines are as follows...