NewsLink Articles
April GL Monthly Close
The April General Ledger monthly close deadlines are as follows...
ASSIST Online Help Discontinued March 31
Effective, Wednesday, March 31, the ASSIST online help pages will be discontinued. These pages were used largely for our former PeopleSoft-based administrative systems.
With the implementation of Workday, the new Administrative Resource Center (ARC) is the primary tool used to find answers to most of your employee and manager Workday questions.
Awards component of eActivity available with Workday data
eActivity Awards reports are now available via Tableau Server. These reports cover award activity since Workday was implemented in January 2021. The Proposals and Expenditures components of eActivity will be available soon.
The information available and the intended use of eActivity Awards has not changed. However there are some differences from the legacy eActivity Award report including separate Summary and Detail reports.
Workday unavailable due to update and planned maintenance - Sat. 3/13, 2 a.m. to 10 a.m.
On Saturday, March 13, the first of two annual Workday releases will take place. Named 2021R1, it is the first Workday release of 2021, and the first update since Workday go-live at Ohio State. Workday will be unavailable on Saturday, March 13, from 2 a.m. to 10 a.m. while the release is applied.
The most significant changes in 2021R1 are related to Payroll and affect campus biweekly employees who use Workday time tracking. A Workday 2021R1 job aid is available in the Administrative Resource Center (ARC) that explains the system changes. Additionally, the job aid has a section that breaks out changes by specific audiences, so you can quickly skim to see how you are affected.
Please note that information available about the 2021R1 update continues to develop and evolve over time, so it’s recommended to review the job aid frequently to stay apprised of the latest changes. The job aid will have a “last updated” date for reference. See the full NewsLink article for additional details.
Health System Supply Chain users should note important information contained in the full NewsLink article.
UniPrint, Ohio State’s Print Center of Expertise
UniPrint now serves as the gateway for all print services at Ohio State.
This means that while UniPrint will not be printing everything, they will triage and steward the printing of all projects for Ohio State. UniPrint will manage a yet-to-be finalized set of contracted print and print finishing suppliers to support anything UniPrint does not provide in-house.
Benefit highlights:
- UniPrint will negotiate pricing and contracts on your behalf, while printing everything they can at competitive market rates that will continue to be evaluated annually.
- UniPrint will assign specific customer service representatives (CSRs) to each unit to offer consultation on project scope and help manage the end-to-end process.
Next steps:
The goal is to have all print services consolidated through the Print Center of Expertise (COE) by the end of FY21.
While this communication represents a soft launch, the print RFP process is not yet complete, University Marketing and UniPrint are in the process of working through additional details across a small number of units and colleges. UniPrint will be collaborating with units to develop the best solutions to fit their specific needs. Anyone having a print need should continue contacting UniPrint via their website, phone or email as a starting point. See full NewsLink blog article for more details.
BuckeyeLearn Courses Replace B&F Core Curriculum
The Financial Training Department (FTD) in the Office of the Controller is announcing new courses available in BuckeyeLearn. These courses replace the previous “B&F Core Curriculum” which was retired January 1, 2021. As new employees join the university, they will be asked to complete two classes—Preventing Fraud and one of the stewardship courses.
New employees who are not in fiscal roles will take “Preventing Fraud” and “Fiscal Stewardship for All.” Those employees whose primary responsibility is fiscal in nature will take “Preventing Fraud” and “Stewardship for the Fiscal Professional.” Existing employees are not required to take these courses if they have previously completed the B&F Core Curriculum courses. Details about each course are below.
GFA Key Dates Spring Term 2021
This article shares information about key dates for Spring Term 2021 tuition assistance processing, along with links to OHR's tuition assistance page and details from the Graduate School about graduate student fellowships, funding and awards.
March GL Monthly Close
The March General Ledger monthly close deadlines are as follows...
3/13 Planned maintenance and downtime for Student applications
From 5 p.m. on Saturday, March 13 to 11 a.m. on Sunday, March 14, the following PeopleSoft Buckeye Link (Campus Solutions/Student Information System) services will be unavailable.
New Requisition Deliver To Validation
To ensure prompt and correct delivery of goods, Workday now verifies that the Deliver To location for a requisition includes a floor or room number. No action can be taken on a requisition if the Deliver To location fails this validation. The error message includes help text explaining why the action cannot be taken.
For new requisitions, this change is straightforward. Requesters will be unable to save or submit a requisition without an appropriate Deliver To location.
For requisitions in progress (any status except Successfully Completed), this new validation will prevent any action including updates, review, or approval from being processed if the Deliver To does not include a floor or room number. Help text is included in this instance as well although the fix may not be as clear. See the full NewsLink article for instructions on handling requisitions in progress.